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#1
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Deleting strange formatting
I have copied and pasted text from a website into MS Word 2000. The text
only goes from the left side, to about 2/3 of the way to the right side of the page. I would like to get a "full" justification, getting the print to extend all the way to the right edge of the page. I have clicked on the Full alginment icon in the formatting toolbar. I have tried all the Ctrl+Q and every other thing to get rid of the formatting, but still it is there and won't go over to the right edge. What can I do? |
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#2
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Deleting strange formatting
The text you copied probably has hard returns at the end of each line
(possibly formatted in Plain Text). If that's the case. "auto wrap" isn't going to work, and you'll have to manually change this line by line. Place your cursor in front of the line you want to move up, hit "Backspace" and it will move up and will perform auto wrap on that line only; you'd have to do this for every line. I hope the text isn't extremely lengthy as this could take a while on a long document. Deb "Paul" wrote: I have copied and pasted text from a website into MS Word 2000. The text only goes from the left side, to about 2/3 of the way to the right side of the page. I would like to get a "full" justification, getting the print to extend all the way to the right edge of the page. I have clicked on the Full alginment icon in the formatting toolbar. I have tried all the Ctrl+Q and every other thing to get rid of the formatting, but still it is there and won't go over to the right edge. What can I do? |
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#3
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Deleting strange formatting
On Sun, 4 Nov 2007 18:32:41 -0800, Paul
wrote: I have copied and pasted text from a website into MS Word 2000. The text only goes from the left side, to about 2/3 of the way to the right side of the page. I would like to get a "full" justification, getting the print to extend all the way to the right edge of the page. I have clicked on the Full alginment icon in the formatting toolbar. I have tried all the Ctrl+Q and every other thing to get rid of the formatting, but still it is there and won't go over to the right edge. What can I do? See http://www.word.mvps.org/FAQs/Format...eanWebText.htm -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#4
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Deleting strange formatting
Thanks for posting that link, Jay! I never knew there was an easy way to
handle this. I should have waited to see if there was a better solution before offering my time-consuming method! Deb "Jay Freedman" wrote: On Sun, 4 Nov 2007 18:32:41 -0800, Paul wrote: I have copied and pasted text from a website into MS Word 2000. The text only goes from the left side, to about 2/3 of the way to the right side of the page. I would like to get a "full" justification, getting the print to extend all the way to the right edge of the page. I have clicked on the Full alginment icon in the formatting toolbar. I have tried all the Ctrl+Q and every other thing to get rid of the formatting, but still it is there and won't go over to the right edge. What can I do? See http://www.word.mvps.org/FAQs/Format...eanWebText.htm -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#5
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Deleting strange formatting
Jay, thanks for the link, but after pasting as unformatted text, doing a
search for ^l didn't find anything. Not too sure why, there were a slew of those "paragraph" signs at the end of each line. Oh well. Looks like it will be manual formatting. "Jay Freedman" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#6
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Deleting strange formatting
Use the replace function to remove the extras which if paragraph marks are
^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Paul wrote: Jay, thanks for the link, but after pasting as unformatted text, doing a search for ^l didn't find anything. Not too sure why, there were a slew of those "paragraph" signs at the end of each line. Oh well. Looks like it will be manual formatting. "Jay Freedman" wrote: See http://www.word.mvps.org/FAQs/Format...eanWebText.htm -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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#7
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Deleting strange formatting
Graham, the page Jay linked to earlier said that the ^l would find hard
returns, whereas ^l^l would find paragraph returns (which is not what I was looking for). The page said that the paragraph line actually was an indicator of a hard return (manual line break). Or have I misunderstood things? "Graham Mayor" wrote: Use the replace function to remove the extras which if paragraph marks are ^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#8
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Deleting strange formatting
^l is a line break - similar to pressing shift enter
^p is a paragraph break similar to pressing enter You have to deal with what you actually have in your document - whether that will be line breaks or paragraph breaks will depend on where it is copied from. Display the formatting characters and see exactly what you have. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Paul wrote: Graham, the page Jay linked to earlier said that the ^l would find hard returns, whereas ^l^l would find paragraph returns (which is not what I was looking for). The page said that the paragraph line actually was an indicator of a hard return (manual line break). Or have I misunderstood things? "Graham Mayor" wrote: Use the replace function to remove the extras which if paragraph marks are ^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#9
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Deleting strange formatting
In emails and Web text, two line breaks are often used instead of a
paragraph break. What the article is suggesting is that ^l^l can be replaced with ^p before deleting all the line breaks. This ensures that you maintain the paragraph structure instead of getting one big blob of text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Graham Mayor" wrote in message ... ^l is a line break - similar to pressing shift enter ^p is a paragraph break similar to pressing enter You have to deal with what you actually have in your document - whether that will be line breaks or paragraph breaks will depend on where it is copied from. Display the formatting characters and see exactly what you have. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Paul wrote: Graham, the page Jay linked to earlier said that the ^l would find hard returns, whereas ^l^l would find paragraph returns (which is not what I was looking for). The page said that the paragraph line actually was an indicator of a hard return (manual line break). Or have I misunderstood things? "Graham Mayor" wrote: Use the replace function to remove the extras which if paragraph marks are ^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#10
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Deleting strange formatting
OK Graham, I d/l the stripmail utility and I'll take it for a practice run
and see if it removes those line breaks. I ended up doing it all manually for the doc in question (only a page and a half, it was doable) but for larger chunks of text that would drive me batty. I'll post the results later this week. Thanks for the hint. "Graham Mayor" wrote: Use the replace function to remove the extras which if paragraph marks are ^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#11
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Deleting strange formatting
Graham your stripmail utility is awesome. It took out those manual line
breaks when nothing else would. I now have it pinned to my start menu.  Thanks "Graham Mayor" wrote: Use the replace function to remove the extras which if paragraph marks are ^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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#12
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Deleting strange formatting
I take no credit for the stripmail utility beyond hosting a version of it on
my web site, but I am pleased it worked for you. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Paul wrote: Graham your stripmail utility is awesome. It took out those manual line breaks when nothing else would. I now have it pinned to my start menu. Thanks"Graham Mayor" wrote: Use the replace function to remove the extras which if paragraph marks are ^p not ^l. Autoformat with the e-mail option may do it as may the Stripmail utility which you can download from my web site. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org |
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