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Styles and numer lists
I am working with users who have recently upgraded to Office 07, and they are
having issues creating & formatting documents like they were used to in XP and 2K. These users create and modify specific judicial opinions and memos which need to be formatted a specific way, however each judicial suite is a bit different from all the rest. I would love ot create a new style with all the changes but for right now we are trying to create a new numbered list. 3 of the suites can use new multi-level lists, where they can use teh ¶ symbol and then they insert a tab stop at 1.0". They are fine with that, however the other 2 suites don't like that as when they create the numbered list, if you tab it automatically inserts the next level (a, I, 1, etc....) If however, they choose a simple list, they can not figure out how to set the tab stop so that the text starts at 1.0" but the ¶1 is at the margin. Is there an easy solution, or maybe a setting that can be modified? Also, are there any good sites out there that cover how to setup and modify styles in 07? Much appreciated, |
#2
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Styles and numer lists
"Nat" wrote in message
... I am working with users who have recently upgraded to Office 07, and they are having issues creating & formatting documents like they were used to in XP and 2K. These users create and modify specific judicial opinions and memos which need to be formatted a specific way, however each judicial suite is a bit different from all the rest. I would love ot create a new style with all the changes but for right now we are trying to create a new numbered list. 3 of the suites can use new multi-level lists, where they can use teh ¶ symbol and then they insert a tab stop at 1.0". They are fine with that, however the other 2 suites don't like that as when they create the numbered list, if you tab it automatically inserts the next level (a, I, 1, etc....) Ask them to use Ctrl+Tab to insert a tab character. Alternatively, ask them to do this: Click the Office button, and then click Word Options. In the Proofing category, click the AutoCorrect Options button. In the AutoCorrect dialog box, click the AutoFormat As You Type tab. Clear the "Set left and first indent with tabs and backspaces" option, and click OK twice. If however, they choose a simple list, they can not figure out how to set the tab stop so that the text starts at 1.0" but the ¶1 is at the margin. Is there an easy solution, or maybe a setting that can be modified? Right-click an item of a numbered list. From the context menu, choose Adjust List Indents. Click the More button to see all options for text and number position. Also, are there any good sites out there that cover how to setup and modify styles in 07? To change styles in Word 2007: Press Ctrl+Alt+Shift+S to display the Styles pane. Click the Manage Styles button. On the Edit tab, locate the style you want, and click Modify. This brings up the Modify Style dialog box of previous versions of Word. As far as numbering is concerned, you can set up a list style for full control. You do this via Home tab | Multilevel List | Define New List Style. The advantage of list styles is that they can be managed pretty much the same way as paragraph and character styles in Word, for example, you can copy them between documents and templates. Even though you are using a list style, you can still attach paragraph styles to each level; this makes applying numbering easier. And you can edit an existing list style by right-clicking it at Home tab | Multilevel List (in the "List Styles" category). -- Stefan Blom Microsoft Word MVP |
#3
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Styles and numer lists
Stefan,
Thanks for that. I think that for now they will use your 2nd suggestion of changing the AUTOCORRECT options. I think I need to understand better what the benefits of creating a style, or set of styles are compared to creating specific templates. They have two specific documents, each with unique requirements. One is more of a numbered list and the other is based off of a table of content (TOC). Thanks again, "Stefan Blom" wrote: "Nat" wrote in message ... I am working with users who have recently upgraded to Office 07, and they are having issues creating & formatting documents like they were used to in XP and 2K. These users create and modify specific judicial opinions and memos which need to be formatted a specific way, however each judicial suite is a bit different from all the rest. I would love ot create a new style with all the changes but for right now we are trying to create a new numbered list. 3 of the suites can use new multi-level lists, where they can use teh ¶ symbol and then they insert a tab stop at 1.0". They are fine with that, however the other 2 suites don't like that as when they create the numbered list, if you tab it automatically inserts the next level (a, I, 1, etc....) Ask them to use Ctrl+Tab to insert a tab character. Alternatively, ask them to do this: Click the Office button, and then click Word Options. In the Proofing category, click the AutoCorrect Options button. In the AutoCorrect dialog box, click the AutoFormat As You Type tab. Clear the "Set left and first indent with tabs and backspaces" option, and click OK twice. If however, they choose a simple list, they can not figure out how to set the tab stop so that the text starts at 1.0" but the ¶1 is at the margin. Is there an easy solution, or maybe a setting that can be modified? Right-click an item of a numbered list. From the context menu, choose Adjust List Indents. Click the More button to see all options for text and number position. Also, are there any good sites out there that cover how to setup and modify styles in 07? To change styles in Word 2007: Press Ctrl+Alt+Shift+S to display the Styles pane. Click the Manage Styles button. On the Edit tab, locate the style you want, and click Modify. This brings up the Modify Style dialog box of previous versions of Word. As far as numbering is concerned, you can set up a list style for full control. You do this via Home tab | Multilevel List | Define New List Style. The advantage of list styles is that they can be managed pretty much the same way as paragraph and character styles in Word, for example, you can copy them between documents and templates. Even though you are using a list style, you can still attach paragraph styles to each level; this makes applying numbering easier. And you can edit an existing list style by right-clicking it at Home tab | Multilevel List (in the "List Styles" category). -- Stefan Blom Microsoft Word MVP |
#4
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Styles and numer lists
Thank you for the feedback. :-)
For general information on using styles, see http://www.shaunakelly.com/word/stylesms/index.html. For more on numbered lists, see http://www.shaunakelly.com/word/numb...Numbering.html. Neither of these articles is directly targeted at Word 2007, though. From Word 2007 online help: Style basics in Word http://office.microsoft.com/en-us/wo...CH100970201033 -- Stefan Blom Microsoft Word MVP "Nat" wrote in message ... Stefan, Thanks for that. I think that for now they will use your 2nd suggestion of changing the AUTOCORRECT options. I think I need to understand better what the benefits of creating a style, or set of styles are compared to creating specific templates. They have two specific documents, each with unique requirements. One is more of a numbered list and the other is based off of a table of content (TOC). Thanks again, "Stefan Blom" wrote: "Nat" wrote in message ... I am working with users who have recently upgraded to Office 07, and they are having issues creating & formatting documents like they were used to in XP and 2K. These users create and modify specific judicial opinions and memos which need to be formatted a specific way, however each judicial suite is a bit different from all the rest. I would love ot create a new style with all the changes but for right now we are trying to create a new numbered list. 3 of the suites can use new multi-level lists, where they can use teh ¶ symbol and then they insert a tab stop at 1.0". They are fine with that, however the other 2 suites don't like that as when they create the numbered list, if you tab it automatically inserts the next level (a, I, 1, etc....) Ask them to use Ctrl+Tab to insert a tab character. Alternatively, ask them to do this: Click the Office button, and then click Word Options. In the Proofing category, click the AutoCorrect Options button. In the AutoCorrect dialog box, click the AutoFormat As You Type tab. Clear the "Set left and first indent with tabs and backspaces" option, and click OK twice. If however, they choose a simple list, they can not figure out how to set the tab stop so that the text starts at 1.0" but the ¶1 is at the margin. Is there an easy solution, or maybe a setting that can be modified? Right-click an item of a numbered list. From the context menu, choose Adjust List Indents. Click the More button to see all options for text and number position. Also, are there any good sites out there that cover how to setup and modify styles in 07? To change styles in Word 2007: Press Ctrl+Alt+Shift+S to display the Styles pane. Click the Manage Styles button. On the Edit tab, locate the style you want, and click Modify. This brings up the Modify Style dialog box of previous versions of Word. As far as numbering is concerned, you can set up a list style for full control. You do this via Home tab | Multilevel List | Define New List Style. The advantage of list styles is that they can be managed pretty much the same way as paragraph and character styles in Word, for example, you can copy them between documents and templates. Even though you are using a list style, you can still attach paragraph styles to each level; this makes applying numbering easier. And you can edit an existing list style by right-clicking it at Home tab | Multilevel List (in the "List Styles" category). -- Stefan Blom Microsoft Word MVP |
#5
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Styles and numer lists
Nice links. I will check them out before I invest in a Word "bible".
Thanks again. "Stefan Blom" wrote: Thank you for the feedback. :-) For general information on using styles, see http://www.shaunakelly.com/word/stylesms/index.html. For more on numbered lists, see http://www.shaunakelly.com/word/numb...Numbering.html. Neither of these articles is directly targeted at Word 2007, though. From Word 2007 online help: Style basics in Word http://office.microsoft.com/en-us/wo...CH100970201033 -- Stefan Blom Microsoft Word MVP "Nat" wrote in message ... Stefan, Thanks for that. I think that for now they will use your 2nd suggestion of changing the AUTOCORRECT options. I think I need to understand better what the benefits of creating a style, or set of styles are compared to creating specific templates. They have two specific documents, each with unique requirements. One is more of a numbered list and the other is based off of a table of content (TOC). Thanks again, "Stefan Blom" wrote: "Nat" wrote in message ... I am working with users who have recently upgraded to Office 07, and they are having issues creating & formatting documents like they were used to in XP and 2K. These users create and modify specific judicial opinions and memos which need to be formatted a specific way, however each judicial suite is a bit different from all the rest. I would love ot create a new style with all the changes but for right now we are trying to create a new numbered list. 3 of the suites can use new multi-level lists, where they can use teh ¶ symbol and then they insert a tab stop at 1.0". They are fine with that, however the other 2 suites don't like that as when they create the numbered list, if you tab it automatically inserts the next level (a, I, 1, etc....) Ask them to use Ctrl+Tab to insert a tab character. Alternatively, ask them to do this: Click the Office button, and then click Word Options. In the Proofing category, click the AutoCorrect Options button. In the AutoCorrect dialog box, click the AutoFormat As You Type tab. Clear the "Set left and first indent with tabs and backspaces" option, and click OK twice. If however, they choose a simple list, they can not figure out how to set the tab stop so that the text starts at 1.0" but the ¶1 is at the margin. Is there an easy solution, or maybe a setting that can be modified? Right-click an item of a numbered list. From the context menu, choose Adjust List Indents. Click the More button to see all options for text and number position. Also, are there any good sites out there that cover how to setup and modify styles in 07? To change styles in Word 2007: Press Ctrl+Alt+Shift+S to display the Styles pane. Click the Manage Styles button. On the Edit tab, locate the style you want, and click Modify. This brings up the Modify Style dialog box of previous versions of Word. As far as numbering is concerned, you can set up a list style for full control. You do this via Home tab | Multilevel List | Define New List Style. The advantage of list styles is that they can be managed pretty much the same way as paragraph and character styles in Word, for example, you can copy them between documents and templates. Even though you are using a list style, you can still attach paragraph styles to each level; this makes applying numbering easier. And you can edit an existing list style by right-clicking it at Home tab | Multilevel List (in the "List Styles" category). -- Stefan Blom Microsoft Word MVP |
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