Word 03 on XP SP2 Box

For reasons I cannot explain, I noticed I had forgotten to insert page
number at the beginning of my document, and remembered I need to do it
before printing and making my footer. I can't because it's the only item on
the Insert menu ghosted out. How can I unghost it? Do I have to close the
document and then open it? Equally important, how did it get this way so I
can avoid this in the future.

Thanks very much,

Chad Harris

I know now that Page Number can only be inserted in Web Layout View, that
page number and footer only show in web view, and when you insert footer
Word automatically changes to Web Layout view.

I don't understand from this, the exact purposes of Web Layout view vs.
Normal, but do know I like making the document better in Web Layout view and
wonder if switching between them and making a change is going to stick in
each view or will get me jammed up.

Now I've become more confused over Normal View and Web Layout View. Any
help straightening me out with the purposes of these and when to use which
and if changes stay when you switch back and forth and the reason for Page
Number insertions going to web layout view and page number and footers only
showin in Web Layout view would be much appreciated.

Also to clarify for me if footer creation automatically switches you to Web
Layout view, and why if it does. I think you can do Footer insertion with
the setting to normal, but the second you opt to click it you are going to
switch to Web Layout view. Would experiment more but won't finish my doc
in time if I do.

Thanks,

Chad Harris
"Chad Harris" wrote in message
...
Word 03 on XP SP2 Box

For reasons I cannot explain, I noticed I had forgotten to insert page
number at the beginning of my document, and remembered I need to do it
before printing and making my footer. I can't because it's the only item
on the Insert menu ghosted out. How can I unghost it? Do I have to close
the document and then open it? Equally important, how did it get this way
so I can avoid this in the future.

Thanks very much,

Chad Harris

Correction page and footer only show in normal view. Sorry.

Chad Harris
_____________________
"Chad Harris" wrote in message
...
I know now that Page Number can only be inserted in Web Layout View, that
page number and footer only show in web view, and when you insert footer
Word automatically changes to Web Layout view.

I don't understand from this, the exact purposes of Web Layout view vs.
Normal, but do know I like making the document better in Web Layout view
and wonder if switching between them and making a change is going to stick
in each view or will get me jammed up.

Now I've become more confused over Normal View and Web Layout View. Any
help straightening me out with the purposes of these and when to use which
and if changes stay when you switch back and forth and the reason for Page
Number insertions going to web layout view and page number and footers
only showin in Web Layout view would be much appreciated.

Also to clarify for me if footer creation automatically switches you to
Web Layout view, and why if it does. I think you can do Footer insertion
with the setting to normal, but the second you opt to click it you are
going to switch to Web Layout view. Would experiment more but won't
finish my doc in time if I do.

Thanks,

Chad Harris
"Chad Harris" wrote in message
...
Word 03 on XP SP2 Box

For reasons I cannot explain, I noticed I had forgotten to insert page
number at the beginning of my document, and remembered I need to do it
before printing and making my footer. I can't because it's the only item
on the Insert menu ghosted out. How can I unghost it? Do I have to
close the document and then open it? Equally important, how did it get
this way so I can avoid this in the future.

Thanks very much,

Chad Harris

No, you are still a bit confused.

Word's Normal View does not show the footers--it just shows the main body of
text, without margins/footers/headers, etc.

Word's Print Layout or Page Layout view shows the margins, effectively
showing the page as it would normally look--however, you do not have to be
in Print Layout view to insert a page number or view a header, as if you are
in Normal View it will switch you to Print Layout view.

Web Layout view, I think, is totally irrelevant to this question, and fairly
useless unless you plan on saving as HTML. If you are just writing regular
documents, you can ignore it. Perhaps you have it confused with Normal
View? They do look slightly similar.

There is no problem in switching between Normal View and Print Layout View,
and many professional or long document writers type all their text in Normal
View and switch into Print Layout only when they are doing finishing
formatting and are almost ready to print.

I don't know why Insert | Page Number would have been ghosted out. Possibly
because at that exact moment the cursor was somewhere you could not insert
it, say, in a footnote or comment.

Hope that helps,
DM

On 2/23/05 10:39 AM, "Chad Harris" wrote:

Correction page and footer only show in normal view. Sorry.

Chad Harris
_____________________
"Chad Harris" wrote in message
...
I know now that Page Number can only be inserted in Web Layout View, that
page number and footer only show in web view, and when you insert footer
Word automatically changes to Web Layout view.

I don't understand from this, the exact purposes of Web Layout view vs.
Normal, but do know I like making the document better in Web Layout view
and wonder if switching between them and making a change is going to stick
in each view or will get me jammed up.

Now I've become more confused over Normal View and Web Layout View. Any
help straightening me out with the purposes of these and when to use which
and if changes stay when you switch back and forth and the reason for Page
Number insertions going to web layout view and page number and footers
only showin in Web Layout view would be much appreciated.

Also to clarify for me if footer creation automatically switches you to
Web Layout view, and why if it does. I think you can do Footer insertion
with the setting to normal, but the second you opt to click it you are
going to switch to Web Layout view. Would experiment more but won't
finish my doc in time if I do.

Thanks,

Chad Harris
"Chad Harris" wrote in message
...
Word 03 on XP SP2 Box

For reasons I cannot explain, I noticed I had forgotten to insert page
number at the beginning of my document, and remembered I need to do it
before printing and making my footer. I can't because it's the only item
on the Insert menu ghosted out. How can I unghost it? Do I have to
close the document and then open it? Equally important, how did it get
this way so I can avoid this in the future.

Thanks very much,

Chad Harris

Probably because the cursor was at that exact moment somewhere that does not
allow you to insert a page number, say in a footnote or comment.

However, another way to add page numbers (and a better one if you plan to
have anything other than page numbers in the footer) is to View | Header
Footer and use the # icon on the header/footer toolbar to add the page
number.

Also, you don't "make" a footer. The footer is always there, you just put
text in it.


On 2/23/05 9:54 AM, "Chad Harris" wrote:

Word 03 on XP SP2 Box

For reasons I cannot explain, I noticed I had forgotten to insert page
number at the beginning of my document, and remembered I need to do it
before printing and making my footer. I can't because it's the only item on
the Insert menu ghosted out. How can I unghost it? Do I have to close the
document and then open it? Equally important, how did it get this way so I
can avoid this in the future.

Thanks very much,

Chad Harris



--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

My guess would be that in Web Layout View the Insert, Page Number is greyed
out because there is no such animal as a page in HTML: so you cannot number
what doesn't exist.

--
Terry Farrell - Word MVP
http://word.mvps.org/

"Daiya Mitchell" wrote in message
.. .
: No, you are still a bit confused.
:
: Word's Normal View does not show the footers--it just shows the main body
of
: text, without margins/footers/headers, etc.
:
: Word's Print Layout or Page Layout view shows the margins, effectively
: showing the page as it would normally look--however, you do not have to be
: in Print Layout view to insert a page number or view a header, as if you
are
: in Normal View it will switch you to Print Layout view.
:
: Web Layout view, I think, is totally irrelevant to this question, and
fairly
: useless unless you plan on saving as HTML. If you are just writing
regular
: documents, you can ignore it. Perhaps you have it confused with Normal
: View? They do look slightly similar.
:
: There is no problem in switching between Normal View and Print Layout
View,
: and many professional or long document writers type all their text in
Normal
: View and switch into Print Layout only when they are doing finishing
: formatting and are almost ready to print.
:
: I don't know why Insert | Page Number would have been ghosted out.
Possibly
: because at that exact moment the cursor was somewhere you could not insert
: it, say, in a footnote or comment.
:
: Hope that helps,
: DM
:
: On 2/23/05 10:39 AM, "Chad Harris" wrote:
:
: Correction page and footer only show in normal view. Sorry.
:
: Chad Harris
: _____________________
: "Chad Harris" wrote in message
: ...
: I know now that Page Number can only be inserted in Web Layout View,
that
: page number and footer only show in web view, and when you insert
footer
: Word automatically changes to Web Layout view.
:
: I don't understand from this, the exact purposes of Web Layout view vs.
: Normal, but do know I like making the document better in Web Layout
view
: and wonder if switching between them and making a change is going to
stick
: in each view or will get me jammed up.
:
: Now I've become more confused over Normal View and Web Layout View.
Any
: help straightening me out with the purposes of these and when to use
which
: and if changes stay when you switch back and forth and the reason for
Page
: Number insertions going to web layout view and page number and footers
: only showin in Web Layout view would be much appreciated.
:
: Also to clarify for me if footer creation automatically switches you to
: Web Layout view, and why if it does. I think you can do Footer
insertion
: with the setting to normal, but the second you opt to click it you are
: going to switch to Web Layout view. Would experiment more but won't
: finish my doc in time if I do.
:
: Thanks,
:
: Chad Harris
: "Chad Harris" wrote in message
: ...
: Word 03 on XP SP2 Box
:
: For reasons I cannot explain, I noticed I had forgotten to insert page
: number at the beginning of my document, and remembered I need to do it
: before printing and making my footer. I can't because it's the only
item
: on the Insert menu ghosted out. How can I unghost it? Do I have to
: close the document and then open it? Equally important, how did it get
: this way so I can avoid this in the future.
:
: Thanks very much,
:
: Chad Harris
:
:
:
:
:
: