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Address book Select Name dialog shows only Contacts with email add
To put addresses in Word 2000 documents I have used the address book feature
to insert addresses from the Outlook Contacts folder using a modified AddressLayout autotext entry as follows: {{PR_GIVEN_NAME PR_SURNAME} }{{PR_COMPANY_NAME} }{{PR_STREET_ADDRESS} }{{PR_LOCALITY}{, PR_STATE_OR_PROVINCE PR_POSTAL_CODE}} When I clicked on the address book icon that I put on the toolbar my contacts list would pop up and I could select the recipient to be inserted in the letter. I am using Office 2000 Professional, and this approach worked fine until Outlook 2000 needed to be upgraded to Outlook 2002 SP3 in order to allow me to synchronize a new cell phone with Outlook. Since that change, every time I attempt to use the address book icon in Word, I get a Select Name dialog that seems to be keying on the email address. It lists only contacts that have email addresses. That is if the Contact does not have an email address defined, it does not show up in the select name dialog. Also the contacts are sorted by the actual email address with no name listed making it hard in some cases to figure out who the contact is. Maybe I'm unusual, but I use Outlook to send email and Word to generate snail mail. My Outlook Contacts folder contains addresses for both. The Contacts that I send snail mail to have no email addresses defined (since I don't need them). In the instances where I have both an email address and snail mail address the address retrieval works fine putting the name, company name, address, etc. in the letter just as specified in the address layout. How can I get the Word address book feature to look at the Outlook Contact name (instead of the email address) and allow me to see in the Select Name dialog the Contacts that do not have an email address defined? |
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