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#1
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Word 2007 new list style issue
I want to define a new list style in Word 2007. I want to link the list style
to the built-in heading 1-9 styles to look like this: Heading 1 to look like 1. Heading 2 to look like 1.1 Heading 3 to look like 1.1.1 Heading 4 to look like 1.1.1.1 etc. From the paragraph group I chose Define New List Style, gave it a name and then choose Format Numbering. When I expanded the Modify Multilevel List dialog box that presents, I chose level 1 to Link level to style Heading 1. I typed in the period symbol after the number 1 in the Enter formatting for number I selected the 1, 2, 3 as my Number style for this level I stayed in this dialog box to define the next 8 levels. When I then tried to define level 2 and link it to Heading 2, the Enter formatting for number box did NOT include the field for the second number (1.1). All that appeared was the first field for 1. Also the preview box just showed the levels 1 and 2 as 1. 1. In earlier versions of Word I would see a 1.1 as a choice when defining level 2 in the list. What am I doing wrong? |
#2
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Word 2007 new list style issue
In the Modify Multilevel list dialog box, when you define levels 2-9, an
extra field is available to the right of the €ťNumber style for this level€ť field, showing the heading €śInclude level number from€ť. In that field, you can select from any level above the one you are currently defining in order to add its number to the number format. For example, when you define level 2, you can select €śLevel 1€ť only €“ select it, and you will see the number of Level 1 being added in front of the number you selected for level 2. The insertion marker is automatically positioned right after the inserted number in the €śEnter formatting for number€ť field and you can type a period at once. Continue with levels 3-9. In the €śInclude level number from€ť list, select each level from the top and down in order to add the number of that level to number format. After each selection, type a period. When finished with level 9, your numbering will hopefully be as you wish. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: I want to define a new list style in Word 2007. I want to link the list style to the built-in heading 1-9 styles to look like this: Heading 1 to look like 1. Heading 2 to look like 1.1 Heading 3 to look like 1.1.1 Heading 4 to look like 1.1.1.1 etc. From the paragraph group I chose Define New List Style, gave it a name and then choose Format Numbering. When I expanded the Modify Multilevel List dialog box that presents, I chose level 1 to Link level to style Heading 1. I typed in the period symbol after the number 1 in the Enter formatting for number I selected the 1, 2, 3 as my Number style for this level I stayed in this dialog box to define the next 8 levels. When I then tried to define level 2 and link it to Heading 2, the Enter formatting for number box did NOT include the field for the second number (1.1). All that appeared was the first field for 1. Also the preview box just showed the levels 1 and 2 as 1. 1. In earlier versions of Word I would see a 1.1 as a choice when defining level 2 in the list. What am I doing wrong? |
#3
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Word 2007 new list style issue
Lene..thanks but I am still stuck. I had not noticed that "include level
number from.." part of the dialog box before. When I set heading level 2, it was just as you described. I selected to include level 1 and level 2 was defined as 1.1, precisely what I need. However, when I went to set level 3, the selecting to include level 2, it displays the same as level 2. So my preview gallery right now looks like this: Level 1= 1. Level 2= 1.1 Level 3= 1.1 (not 1.1.1 that I need) Further, what is frustrating is I can see precisely the type of multi-level numbering scheme I need in the multi-list list gallery. However, I do not see a name associated with it nor do I know of a way to associate/attach this anonymous multi-level list to the heading styles. I hope you can steer me in the right direction. "Lene Fredborg" wrote: In the Modify Multilevel list dialog box, when you define levels 2-9, an extra field is available to the right of the €ťNumber style for this level€ť field, showing the heading €śInclude level number from€ť. In that field, you can select from any level above the one you are currently defining in order to add its number to the number format. For example, when you define level 2, you can select €śLevel 1€ť only €“ select it, and you will see the number of Level 1 being added in front of the number you selected for level 2. The insertion marker is automatically positioned right after the inserted number in the €śEnter formatting for number€ť field and you can type a period at once. Continue with levels 3-9. In the €śInclude level number from€ť list, select each level from the top and down in order to add the number of that level to number format. After each selection, type a period. When finished with level 9, your numbering will hopefully be as you wish. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: I want to define a new list style in Word 2007. I want to link the list style to the built-in heading 1-9 styles to look like this: Heading 1 to look like 1. Heading 2 to look like 1.1 Heading 3 to look like 1.1.1 Heading 4 to look like 1.1.1.1 etc. From the paragraph group I chose Define New List Style, gave it a name and then choose Format Numbering. When I expanded the Modify Multilevel List dialog box that presents, I chose level 1 to Link level to style Heading 1. I typed in the period symbol after the number 1 in the Enter formatting for number I selected the 1, 2, 3 as my Number style for this level I stayed in this dialog box to define the next 8 levels. When I then tried to define level 2 and link it to Heading 2, the Enter formatting for number box did NOT include the field for the second number (1.1). All that appeared was the first field for 1. Also the preview box just showed the levels 1 and 2 as 1. 1. In earlier versions of Word I would see a 1.1 as a choice when defining level 2 in the list. What am I doing wrong? |
#4
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Word 2007 new list style issue
The easier way to start is to select a list from the list library that has a
numbering scheme close to what you want. When you then click define new multilevel list, Word will use that as the basis for your list€”with list levels, number style, and restart after already done. You then only need to make your changes to the list and name your list style. PamC cayce wrote: Lene..thanks but I am still stuck. I had not noticed that "include level number from.." part of the dialog box before. When I set heading level 2, it was just as you described. I selected to include level 1 and level 2 was defined as 1.1, precisely what I need. However, when I went to set level 3, the selecting to include level 2, it displays the same as level 2. So my preview gallery right now looks like this: Level 1= 1. Level 2= 1.1 Level 3= 1.1 (not 1.1.1 that I need) Further, what is frustrating is I can see precisely the type of multi-level numbering scheme I need in the multi-list list gallery. However, I do not see a name associated with it nor do I know of a way to associate/attach this anonymous multi-level list to the heading styles. I hope you can steer me in the right direction. In the Modify Multilevel list dialog box, when you define levels 2-9, an extra field is available to the right of the €ťNumber style for this level€ť [quoted text clipped - 38 lines] What am I doing wrong? -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ement/200809/1 |
#5
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Word 2007 new list style issue
PamC's post appeared when I was making my answer below - and it is definitely
a good idea to start with a list that looks as close as possible to what you want. However, understanding how it works is always helpful. Below, I have tried to explain what I think you are currently missing in your definitions: For each of the levels, you must add _each_ preceding level from the €śInclude level number from€ť list: When defining Level 3, you must first select Level 1 in the €śInclude level number from€ť list, type a period, then select Level 2 in the €śInclude level number from€ť list and type a period. When defining Level 4, you must first select Level 1 in the €śInclude level number from€ť list, type a period, then select Level 2 in the €śInclude level number from€ť list, type a period, then select Level 2 in the €śInclude level number from€ť list and a period. To link a level to a style, you must use the field €śLink level to style€ť. Select one level at a time and link it to the relevant style: Link level 1 to Heading 1, level 2 to Heading 2, etc. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: Lene..thanks but I am still stuck. I had not noticed that "include level number from.." part of the dialog box before. When I set heading level 2, it was just as you described. I selected to include level 1 and level 2 was defined as 1.1, precisely what I need. However, when I went to set level 3, the selecting to include level 2, it displays the same as level 2. So my preview gallery right now looks like this: Level 1= 1. Level 2= 1.1 Level 3= 1.1 (not 1.1.1 that I need) Further, what is frustrating is I can see precisely the type of multi-level numbering scheme I need in the multi-list list gallery. However, I do not see a name associated with it nor do I know of a way to associate/attach this anonymous multi-level list to the heading styles. I hope you can steer me in the right direction. "Lene Fredborg" wrote: In the Modify Multilevel list dialog box, when you define levels 2-9, an extra field is available to the right of the €ťNumber style for this level€ť field, showing the heading €śInclude level number from€ť. In that field, you can select from any level above the one you are currently defining in order to add its number to the number format. For example, when you define level 2, you can select €śLevel 1€ť only €“ select it, and you will see the number of Level 1 being added in front of the number you selected for level 2. The insertion marker is automatically positioned right after the inserted number in the €śEnter formatting for number€ť field and you can type a period at once. Continue with levels 3-9. In the €śInclude level number from€ť list, select each level from the top and down in order to add the number of that level to number format. After each selection, type a period. When finished with level 9, your numbering will hopefully be as you wish. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: I want to define a new list style in Word 2007. I want to link the list style to the built-in heading 1-9 styles to look like this: Heading 1 to look like 1. Heading 2 to look like 1.1 Heading 3 to look like 1.1.1 Heading 4 to look like 1.1.1.1 etc. From the paragraph group I chose Define New List Style, gave it a name and then choose Format Numbering. When I expanded the Modify Multilevel List dialog box that presents, I chose level 1 to Link level to style Heading 1. I typed in the period symbol after the number 1 in the Enter formatting for number I selected the 1, 2, 3 as my Number style for this level I stayed in this dialog box to define the next 8 levels. When I then tried to define level 2 and link it to Heading 2, the Enter formatting for number box did NOT include the field for the second number (1.1). All that appeared was the first field for 1. Also the preview box just showed the levels 1 and 2 as 1. 1. In earlier versions of Word I would see a 1.1 as a choice when defining level 2 in the list. What am I doing wrong? |
#6
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Word 2007 new list style issue
Lene and PamC:
Thanks to you both. Pam's shortcut method made this go lots faster. (Past problems with the outline numbering made me overcatutious.) Lene I do appreciate your explanation on what was missing in my steps. Your method and Pam's both worked. I have a better grasp on this dialog box for the future as a result. Again thanks for the assistance. "Lene Fredborg" wrote: PamC's post appeared when I was making my answer below - and it is definitely a good idea to start with a list that looks as close as possible to what you want. However, understanding how it works is always helpful. Below, I have tried to explain what I think you are currently missing in your definitions: For each of the levels, you must add _each_ preceding level from the €śInclude level number from€ť list: When defining Level 3, you must first select Level 1 in the €śInclude level number from€ť list, type a period, then select Level 2 in the €śInclude level number from€ť list and type a period. When defining Level 4, you must first select Level 1 in the €śInclude level number from€ť list, type a period, then select Level 2 in the €śInclude level number from€ť list, type a period, then select Level 2 in the €śInclude level number from€ť list and a period. To link a level to a style, you must use the field €śLink level to style€ť. Select one level at a time and link it to the relevant style: Link level 1 to Heading 1, level 2 to Heading 2, etc. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: Lene..thanks but I am still stuck. I had not noticed that "include level number from.." part of the dialog box before. When I set heading level 2, it was just as you described. I selected to include level 1 and level 2 was defined as 1.1, precisely what I need. However, when I went to set level 3, the selecting to include level 2, it displays the same as level 2. So my preview gallery right now looks like this: Level 1= 1. Level 2= 1.1 Level 3= 1.1 (not 1.1.1 that I need) Further, what is frustrating is I can see precisely the type of multi-level numbering scheme I need in the multi-list list gallery. However, I do not see a name associated with it nor do I know of a way to associate/attach this anonymous multi-level list to the heading styles. I hope you can steer me in the right direction. "Lene Fredborg" wrote: In the Modify Multilevel list dialog box, when you define levels 2-9, an extra field is available to the right of the €ťNumber style for this level€ť field, showing the heading €śInclude level number from€ť. In that field, you can select from any level above the one you are currently defining in order to add its number to the number format. For example, when you define level 2, you can select €śLevel 1€ť only €“ select it, and you will see the number of Level 1 being added in front of the number you selected for level 2. The insertion marker is automatically positioned right after the inserted number in the €śEnter formatting for number€ť field and you can type a period at once. Continue with levels 3-9. In the €śInclude level number from€ť list, select each level from the top and down in order to add the number of that level to number format. After each selection, type a period. When finished with level 9, your numbering will hopefully be as you wish. -- Regards Lene Fredborg - Microsoft MVP (Word) DocTools - Denmark www.thedoctools.com Document automation - add-ins, macros and templates for Microsoft Word "cayce" wrote: I want to define a new list style in Word 2007. I want to link the list style to the built-in heading 1-9 styles to look like this: Heading 1 to look like 1. Heading 2 to look like 1.1 Heading 3 to look like 1.1.1 Heading 4 to look like 1.1.1.1 etc. From the paragraph group I chose Define New List Style, gave it a name and then choose Format Numbering. When I expanded the Modify Multilevel List dialog box that presents, I chose level 1 to Link level to style Heading 1. I typed in the period symbol after the number 1 in the Enter formatting for number I selected the 1, 2, 3 as my Number style for this level I stayed in this dialog box to define the next 8 levels. When I then tried to define level 2 and link it to Heading 2, the Enter formatting for number box did NOT include the field for the second number (1.1). All that appeared was the first field for 1. Also the preview box just showed the levels 1 and 2 as 1. 1. In earlier versions of Word I would see a 1.1 as a choice when defining level 2 in the list. What am I doing wrong? |
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