Home |
Search |
Today's Posts |
#1
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref errors
I have a paper I've written in 2007, which no-one with 2003 can open (even
with the compatibilty add-on). I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen |
#2
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref errors
To hide field codes in Word, press Alt+F9.
Note that citations and bibliographies will be converted to static text in Word versions older than Word 2007. -- Stefan Blom Microsoft Word MVP "Helen Cooper" wrote in message ... I have a paper I've written in 2007, which no-one with 2003 can open (even with the compatibilty add-on). I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen |
#3
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref er
Sorry I must have worded my question badly as I think you have misunderstood
me. These are not field codes - they are the static text that saving a 2007 document as a 2003 one generates. The conversion doesn't work properly - instead of getting static text [1] I get static text [ HYPERLINK \l "label" 1 ] In addition to this areas which were static text (ie just bits I have typed in 2007) are now appearing highlighted in grey as if they are references to captions of figures. If I Ctrl-A and F9 then a 10 page document gets reduced to 4 pages as swathes of text dissapear. What I want is some sort of 'save in safe mode' which saves the print version of the file as editable text and graphics but which ignores the fact that references, bibliography, numbering, equations etc. are 'special' This is the first time I've had to write a paper in Word and it's been a far from pleasant experience so please bear with me if I'm sounding a little stressed! Cheers Helen "Stefan Blom" wrote: To hide field codes in Word, press Alt+F9. Note that citations and bibliographies will be converted to static text in Word versions older than Word 2007. -- Stefan Blom Microsoft Word MVP "Helen Cooper" wrote in message ... I have a paper I've written in 2007, which no-one with 2003 can open (even with the compatibilty add-on). I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen |
#4
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref er
On 16 mrt, 14:42, Helen Cooper
wrote: Sorry I must have worded my question badly as I think you have misunderstood me. *These are not field codes - they are the static text that saving a 2007 document as a 2003 one generates. The conversion doesn't work properly - instead of getting static text [1] I get static text [ HYPERLINK \l "label" 1 ] In addition to this areas which were static text (ie just bits I have typed in 2007) are now appearing highlighted in grey as if they are references to captions of figures. *If I Ctrl-A and F9 then a 10 page document gets reduced to 4 pages as swathes of text dissapear. What I want is some sort of 'save in safe mode' which saves the print version of the file as editable text and graphics but which ignores the fact that references, bibliography, numbering, equations etc. are 'special' This is the first time I've had to write a paper in Word and it's been a far from pleasant experience so please bear with me if I'm sounding a little stressed! Cheers Helen "Stefan Blom" wrote: To hide field codes in Word, press Alt+F9. Note that citations and bibliographies will be converted to static text in Word versions older than Word 2007. -- Stefan Blom Microsoft Word MVP "Helen Cooper" wrote in message ... I have a paper I've written in 2007, which no-one with 2003 can open (even with the compatibilty add-on). *I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3.. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen It sounds like your fields are going totally haywire. I'm not sure as to what causes this. What happens if you save it as an rtf file rather than a Word 97-2003 doc file? Or is that not an option? Yves |
#5
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref er
I have to agree that something seems to be seriously wrong with the file.
-- Stefan Blom Microsoft Word MVP "Yves" wrote in message ... On 16 mrt, 14:42, Helen Cooper wrote: Sorry I must have worded my question badly as I think you have misunderstood me. These are not field codes - they are the static text that saving a 2007 document as a 2003 one generates. The conversion doesn't work properly - instead of getting static text [1] I get static text [ HYPERLINK \l "label" 1 ] In addition to this areas which were static text (ie just bits I have typed in 2007) are now appearing highlighted in grey as if they are references to captions of figures. If I Ctrl-A and F9 then a 10 page document gets reduced to 4 pages as swathes of text dissapear. What I want is some sort of 'save in safe mode' which saves the print version of the file as editable text and graphics but which ignores the fact that references, bibliography, numbering, equations etc. are 'special' This is the first time I've had to write a paper in Word and it's been a far from pleasant experience so please bear with me if I'm sounding a little stressed! Cheers Helen "Stefan Blom" wrote: To hide field codes in Word, press Alt+F9. Note that citations and bibliographies will be converted to static text in Word versions older than Word 2007. -- Stefan Blom Microsoft Word MVP "Helen Cooper" wrote in message ... I have a paper I've written in 2007, which no-one with 2003 can open (even with the compatibilty add-on). I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen It sounds like your fields are going totally haywire. I'm not sure as to what causes this. What happens if you save it as an rtf file rather than a Word 97-2003 doc file? Or is that not an option? Yves |
#6
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref er
Hmm, I saved it as an RTF, closed it then re-opened it and all the links were
still there, the bibliography, everything. I can even hit F9 and it updates all the references. (which is another point, when you update the contents of a reference why does word insist on undoing all the formating you've carefully chosen and applied?!) Agreed, something is iffy with the references. I tried in the 2007 format to 'convert citation to static text' and the same thing happened, the first one I did caused several other issues to appear in the document, same as if I'd saved the file as a .doc It doesn't matter which citation I try, they all have the same effect. I have got round the issue by replacing all citations with my own static text, not a quick solution but it serves for today's deadline! Now when I save as a .doc the conversion happens without any problems. There are no spurious }'s and static text is as always static text. "Stefan Blom" wrote: I have to agree that something seems to be seriously wrong with the file. -- Stefan Blom Microsoft Word MVP "Yves" wrote in message ... On 16 mrt, 14:42, Helen Cooper wrote: Sorry I must have worded my question badly as I think you have misunderstood me. These are not field codes - they are the static text that saving a 2007 document as a 2003 one generates. The conversion doesn't work properly - instead of getting static text [1] I get static text [ HYPERLINK \l "label" 1 ] In addition to this areas which were static text (ie just bits I have typed in 2007) are now appearing highlighted in grey as if they are references to captions of figures. If I Ctrl-A and F9 then a 10 page document gets reduced to 4 pages as swathes of text dissapear. What I want is some sort of 'save in safe mode' which saves the print version of the file as editable text and graphics but which ignores the fact that references, bibliography, numbering, equations etc. are 'special' This is the first time I've had to write a paper in Word and it's been a far from pleasant experience so please bear with me if I'm sounding a little stressed! Cheers Helen "Stefan Blom" wrote: To hide field codes in Word, press Alt+F9. Note that citations and bibliographies will be converted to static text in Word versions older than Word 2007. -- Stefan Blom Microsoft Word MVP "Helen Cooper" wrote in message ... I have a paper I've written in 2007, which no-one with 2003 can open (even with the compatibilty add-on). I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen It sounds like your fields are going totally haywire. I'm not sure as to what causes this. What happens if you save it as an rtf file rather than a Word 97-2003 doc file? Or is that not an option? Yves |
#7
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref er
On 16 mrt, 16:43, Helen Cooper
wrote: Hmm, I saved it as an RTF, closed it then re-opened it and all the links were still there, the bibliography, everything. *I can even hit F9 and it updates all the references. (which is another point, when you update the contents of a reference why does word insist on undoing all the formating you've carefully chosen and applied?!) Agreed, something is iffy with the references. *I tried in the 2007 format to 'convert citation to static text' and the same thing happened, the first one I did caused several other issues to appear in the document, same as if I'd saved the file as a .doc *It doesn't matter which citation I try, they all have the same effect. I have got round the issue by replacing all citations with my own static text, not a quick solution but it serves for today's deadline! *Now when I save as a .doc the conversion happens without any problems. *There are no spurious }'s and static text is as always static text. "Stefan Blom" wrote: I have to agree that something seems to be seriously wrong with the file. -- Stefan Blom Microsoft Word MVP "Yves" wrote in message ... On 16 mrt, 14:42, Helen Cooper wrote: Sorry I must have worded my question badly as I think you have misunderstood me. These are not field codes - they are the static text that saving a 2007 document as a 2003 one generates. The conversion doesn't work properly - instead of getting static text [1] I get static text [ HYPERLINK \l "label" 1 ] In addition to this areas which were static text (ie just bits I have typed in 2007) are now appearing highlighted in grey as if they are references to captions of figures. If I Ctrl-A and F9 then a 10 page document gets reduced to 4 pages as swathes of text dissapear. What I want is some sort of 'save in safe mode' which saves the print version of the file as editable text and graphics but which ignores the fact that references, bibliography, numbering, equations etc. are 'special' This is the first time I've had to write a paper in Word and it's been a far from pleasant experience so please bear with me if I'm sounding a little stressed! Cheers Helen "Stefan Blom" wrote: To hide field codes in Word, press Alt+F9. Note that citations and bibliographies will be converted to static text in Word versions older than Word 2007. -- Stefan Blom Microsoft Word MVP "Helen Cooper" wrote in message ... I have a paper I've written in 2007, which no-one with 2003 can open (even with the compatibilty add-on). I have tried to save it as a 2003 document but all my citations are changed to [ HYPERLINK \l "label" 1 ] . This is manageable since I can go through and replace them however it has also got confused as to what is and what isn't a reference (see fig 3. type things) and now if I refresh the references half the document dissapears. It also wont let me edit the text of the references. Is there a way that I can convert the entire document to static text either before or after saving it in the older format so that I can submit my paper. Thanks in Advance. Helen It sounds like your fields are going totally haywire. I'm not sure as to what causes this. What happens if you save it as an rtf file rather than a Word 97-2003 doc file? Or is that not an option? Yves Citations are locked from editing specifically to prevent you from editing or applying partial formatting. By default, citation fields inherit the paragraph style of the paragraph they belong to. You can assign them a specific character style which will remain after an update but the style has to be applied to the entire field. You can not select part of the field and apply a bold font to that. You can, if you have some xml/xslt knowledge, some basic characteristics (bold, ...) can be changed within the style file. If you want to manipulate (the formatting of) parts of the result of the citation field, you will have to convert it to static text first. Yves -- http://bibliography.codeplex.com |
#8
Posted to microsoft.public.word.docmanagement
|
|||
|
|||
Saving a file with a bibliography as a .doc file causes ref er
it was more the bibliography, I make it the size and font I want with the
correct line spacing, I update it and the whole lot reverts to what it was before. As a word user I shouldn't have to edit an xml file to choose what font etc my references are displayed in. "Yves" wrote: Citations are locked from editing specifically to prevent you from editing or applying partial formatting. By default, citation fields inherit the paragraph style of the paragraph they belong to. You can assign them a specific character style which will remain after an update but the style has to be applied to the entire field. You can not select part of the field and apply a bold font to that. You can, if you have some xml/xslt knowledge, some basic characteristics (bold, ...) can be changed within the style file. If you want to manipulate (the formatting of) parts of the result of the citation field, you will have to convert it to static text first. Yves -- http://bibliography.codeplex.com |
Reply |
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Forum | |||
Huge File Size Increase When Saving File to 2002 from 2003 | Microsoft Word Help | |||
Number format error when saving Word 2007 file as a 2003 file | Page Layout | |||
Why do I get file permission errors when saving documents on USB . | Microsoft Word Help | |||
File replaced by another file while saving. Anyway to get back the first file? | New Users | |||
saving some pages of a big file as a separate file, Text organizin | Microsoft Word Help |