I've been trying for ages to get round this problem - can anyone help?

Some of our docs have a mixture of paragraphs with heading 1 and
heading 2 styles - some which are paragraph headings, with bold, and
some which are numbered paragraphs with text e.g

1. HEADING

1. text of paragraph.

I want to generate the toc using only those styles which are headings.
I've tried creating a separate style for headings, but can't get the
numbering to run properly throughout the document. I thought I had
cracked it when I created a style based on heading 1 called heading 1 +
bold. However, when I try to restart any of these numbers, the style
goes back to plain heading 1. HELP?

See: How to create numbered headings or outline numbering in your Word
document
http://www.shaunakelly.com/word/numb...Numbering.html. (For
bullets see http://www.shaunakelly.com/word/bull...olbullets.html, the
subject is related.)

This is based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Number...gExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Custom...platePart2.htm

You may also want to look at how this ties into TOC construction at
http://addbalance.com/usersguide/complex_documents.htm.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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This message is posted to a newsgroup. Please post replies
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"Jackie" wrote in message
ups.com...
I've been trying for ages to get round this problem - can anyone help?

Some of our docs have a mixture of paragraphs with heading 1 and
heading 2 styles - some which are paragraph headings, with bold, and
some which are numbered paragraphs with text e.g

1. HEADING

1. text of paragraph.

I want to generate the toc using only those styles which are headings.
I've tried creating a separate style for headings, but can't get the
numbering to run properly throughout the document. I thought I had
cracked it when I created a style based on heading 1 called heading 1 +
bold. However, when I try to restart any of these numbers, the style
goes back to plain heading 1. HELP?

I've looked at all of these and they don't help. The only way I can
see round it is to have a two different styles one for headings and one
for numbered text - but I don't want to do that.

Would it work if the TOC only looked for text in Heading 1 format to
generate the TOC?


On 9/7/05 8:59 AM, "Jackie" wrote:

I've been trying for ages to get round this problem - can anyone help?

Some of our docs have a mixture of paragraphs with heading 1 and
heading 2 styles - some which are paragraph headings, with bold, and
some which are numbered paragraphs with text e.g

1. HEADING

1. text of paragraph.

I want to generate the toc using only those styles which are headings.
I've tried creating a separate style for headings, but can't get the
numbering to run properly throughout the document. I thought I had
cracked it when I created a style based on heading 1 called heading 1 +
bold. However, when I try to restart any of these numbers, the style
goes back to plain heading 1. HELP?


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

No, the problem is that the numbered headings are Heading1 and the
numbered paragraphs are also heading 1.

Hello Jackie

Jackie wrote:
No, the problem is that the numbered headings are Heading1 and the
numbered paragraphs are also heading 1.

Succintly put -- that really *is* the problem!

It might be interesting to know what kind of documents these are, and
what triggered the decision to use the same style for (obviously)
different content. That, in itself, is a bad choice IMHO.

But if you want to stick with that, you have to use TC-fields and tell
your TOC-fields to use the information in your TC fields instead of
deriving the table of contents directly from your styles.

All in all, this sounds like _a lot_ more work than getting your styles
right in the first place (I don't even want to know how you had to tread
Word in order to get the desired numbering).

2cents
Robert
--
/"\ ASCII Ribbon Campaign | MS
\ / | MVP
X Against HTML | for
/ \ in e-mail & news | Word

Should the numbered paragraphs and the headings be numbered separately?
In that case, it would certainly be a good idea to use different styles
for them.

Alternatively, if you feel you must use the same style for headings and
body text paragraphs, you'll have to use TC fields to add items to a
TOC.

To get control over numbering in such a case, I think you would be
better off removing the numbering from the style and use Seq fields to
apply it.

Seq fields give you full control over numbering. Each sequence is a
separate single-level list; you create additional sequences by giving it
a different name from an existing one. You can also restart numbering as
desired (within a sequence), either explicitly or after a specified
heading level.

The drawback is that Seq fields do not update automatically. You have to
select the document and press F9 for a manual update. Alternatively,
print or print preview, which should trigger an update of Seq fields
(this definitely happens if you select the "Update fields" option on the
Print tab of ToolsOptions).

The syntax of a Seq field is: { SEQ sequencename }. Note that you add
the braces by pressing Ctrl+F9; then type the code, specifying something
useful for sequencename. To create restarts and format numbers, add
switches. For more, see Word help.

--
Stefan Blom
Microsoft Word MVP


"Jackie" wrote in message
oups.com...
No, the problem is that the numbered headings are Heading1 and the
numbered paragraphs are also heading 1.

I think using different styles would be best but when I created
'heading1 + bold' and then tried to 'restart numbering' later in the
document it changed back to 'heading1.

That's because it wasn't really a style, just information. See #4 he
http://shaunakelly.com/word/sfpane/S...ttingPane.html


On 9/8/05 4:10 AM, "Jackie" wrote:

I think using different styles would be best but when I created
'heading1 + bold' and then tried to 'restart numbering' later in the
document it changed back to 'heading1.


--
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: http://www.word.mvps.org/MacWordNew/
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/