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Creating templates in 2007 for 2003 users
I recently (3-4 weeks ago) got a new computer at work and am now running
Office 2007. If I had to wag it, I would say 75% of our users are using 2003 and 24% are still on 2000. It's often my job to fix up documents or create template files for other users. How do I ensure that what I do will still work properly when someone on 2000 or 2003 opens it? (eg, is there a way that I can temporarily disable 2007 specific features?) I realize that when I save the file as a 2003 format that will nuke all extra features and allow them to open it, but what I want to do is avoid using things that aren't compatible to begin with. I would just downgrade to 2003 myself, but then I won't learn 2007... Thanks |
#2
Posted to microsoft.public.word.pagelayout
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Creating templates in 2007 for 2003 users
On Thu, 10 Jan 2008 14:02:00 -0800, Wendy
wrote: I recently (3-4 weeks ago) got a new computer at work and am now running Office 2007. If I had to wag it, I would say 75% of our users are using 2003 and 24% are still on 2000. It's often my job to fix up documents or create template files for other users. How do I ensure that what I do will still work properly when someone on 2000 or 2003 opens it? (eg, is there a way that I can temporarily disable 2007 specific features?) I realize that when I save the file as a 2003 format that will nuke all extra features and allow them to open it, but what I want to do is avoid using things that aren't compatible to begin with. I would just downgrade to 2003 myself, but then I won't learn 2007... Thanks One way is to start a new blank document or template and immediately save it in "Word 97-2003" format. The title bar will say "Compatibility Mode". Word will limit you to things that can be saved in that format -- for example, when you click the SmartArt button you'll get the old Diagram dialog, and the button for the new equation editor will be disabled. If you get 2007-only items in the document (for example, adding a cover page will bring in content controls), saving the document will automatically convert them to plain text or something else that 2003 and earlier can deal with. Another way is to just use whatever you like, and let the automatic downgrade-on-save-as-2003 take care of it. There is a compatibility checker that pops up during the save if there's anything that will be converted, and you can run that checker manually at any time from the Office button Prepare menu. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#3
Posted to microsoft.public.word.pagelayout
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Creating templates in 2007 for 2003 users
I'm afraid that you're not entirely correct with your comments about
compatibility mode restricting you to older functions. Several times now, in both word and excel, I have modified documents which were created in 2003 and are running in compatability mode. Upon saving, it tells me that various features I've used are not supported in older versions. In some cases this is minor things like color that are relatively trivial, but that is not always the case. Excel definitely allowed me to use functions that were not available in 2003 when I was operating in compatability mode. I had to redo a couple hours worth of work using functions that were 2003 compatable. (I think the averageif function is an example of this, though I don't have a copy of 2003 available at the moment to confirm) Any other suggestions? Is there a list anywhere that tells me _all_ the new features in 2007 organized by area? (the "top 10" and snazy marketing ads just don't explain the differences sufficiently) Thanks I do appreciate your assistence "Jay Freedman" wrote: On Thu, 10 Jan 2008 14:02:00 -0800, Wendy wrote: I recently (3-4 weeks ago) got a new computer at work and am now running Office 2007. If I had to wag it, I would say 75% of our users are using 2003 and 24% are still on 2000. It's often my job to fix up documents or create template files for other users. How do I ensure that what I do will still work properly when someone on 2000 or 2003 opens it? (eg, is there a way that I can temporarily disable 2007 specific features?) I realize that when I save the file as a 2003 format that will nuke all extra features and allow them to open it, but what I want to do is avoid using things that aren't compatible to begin with. I would just downgrade to 2003 myself, but then I won't learn 2007... Thanks One way is to start a new blank document or template and immediately save it in "Word 97-2003" format. The title bar will say "Compatibility Mode". Word will limit you to things that can be saved in that format -- for example, when you click the SmartArt button you'll get the old Diagram dialog, and the button for the new equation editor will be disabled. If you get 2007-only items in the document (for example, adding a cover page will bring in content controls), saving the document will automatically convert them to plain text or something else that 2003 and earlier can deal with. Another way is to just use whatever you like, and let the automatic downgrade-on-save-as-2003 take care of it. There is a compatibility checker that pops up during the save if there's anything that will be converted, and you can run that checker manually at any time from the Office button Prepare menu. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
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