[Fester Bestertester]

Greetings,

We're running Word 2K3, sp3.

We recently installed an HP Color LaserJet 4700 printer. Unfortunately,
we didn't discover until after the fact that standard Avery laserjet
labels are not rated to run in *color* laser printers because of the
higher temperature. If the fuser or some other part were to fail because
we were using incorrect labels, the hardware warranty won't be honored
for the failed part or parts.

Avery has a list of labels on their web site that are rated to run in
color laserjet printers (6970, 6870, etc.) but these label numbers do
not appear in the Product Number list under the label options (Tools |
Letters and Mailings | Envelopes and Labels | Options... )

We could, of course, create our own custom label definitions, but that
would mean that I'd have to go around to each user's machine and create
them (the users are never going to be able to do this themselves).

We could also download the templates from the Avery web site, but that
would require the user to take the extra step of selecting the template
before creating the labels.

Is there a way to download new label definitions from MS and add them to
Word, so that they appear in the list of Product Numbers that the user
can select from?

[JoAnn Paules]

You can't add anything in that list but chances are those labels are
available as another number. Usually one is ink jet and one is laser. Or
sometimes it's that one is a color and the other white. You may have to
develop some sort of a substitution list.

For example, you couldn't find Avery 6970. It's a 1" x 2.63" label, 30 to a
sheet. If you look at Avery 5260, it's the same thing and it's listed in
Word 2003's list. (I'm assuming it's still there for 2007 but I don't have
that on this system.)

No downloading needed - just a little cheat sheet.


--
JoAnn Paules
MVP Microsoft [Publisher]

~~~~~
How to ask a question
http://support.microsoft.com/KB/555375


"Fester Bestertester" wrote in message
...
Greetings,

We're running Word 2K3, sp3.

We recently installed an HP Color LaserJet 4700 printer. Unfortunately, we
didn't discover until after the fact that standard Avery laserjet labels
are not rated to run in *color* laser printers because of the higher
temperature. If the fuser or some other part were to fail because we were
using incorrect labels, the hardware warranty won't be honored for the
failed part or parts.

Avery has a list of labels on their web site that are rated to run in
color laserjet printers (6970, 6870, etc.) but these label numbers do not
appear in the Product Number list under the label options (Tools | Letters
and Mailings | Envelopes and Labels | Options... )

We could, of course, create our own custom label definitions, but that
would mean that I'd have to go around to each user's machine and create
them (the users are never going to be able to do this themselves).

We could also download the templates from the Avery web site, but that
would require the user to take the extra step of selecting the template
before creating the labels.

Is there a way to download new label definitions from MS and add them to
Word, so that they appear in the list of Product Numbers that the user can
select from?

[Beth Melton]

The easiest way to do this is to add the Custom Label definition to one
computer and create Reg file for the changes. Then all the user (or anyone)
would need to do is double-click the Reg file to merge the Custom Label
definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected Branch"
is selected, provide a name for the file and click Save. Then distribute the
resulting *.reg file. As noted, double-click the *.reg file on the other
computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
Greetings,

We're running Word 2K3, sp3.

We recently installed an HP Color LaserJet 4700 printer. Unfortunately, we
didn't discover until after the fact that standard Avery laserjet labels
are not rated to run in *color* laser printers because of the higher
temperature. If the fuser or some other part were to fail because we were
using incorrect labels, the hardware warranty won't be honored for the
failed part or parts.

Avery has a list of labels on their web site that are rated to run in
color laserjet printers (6970, 6870, etc.) but these label numbers do not
appear in the Product Number list under the label options (Tools | Letters
and Mailings | Envelopes and Labels | Options... )

We could, of course, create our own custom label definitions, but that
would mean that I'd have to go around to each user's machine and create
them (the users are never going to be able to do this themselves).

We could also download the templates from the Avery web site, but that
would require the user to take the extra step of selecting the template
before creating the labels.

Is there a way to download new label definitions from MS and add them to
Word, so that they appear in the list of Product Numbers that the user can
select from?

[Fester Bestertester]

Thanks Beth this was exactly the answer I was looking for. Creating a
cheat sheet as suggested previously was the other option I was going to
consider, but that would require the users to look up on the cheat sheet
every time they need to run labels.

Avery is sending me a list of specifications for all their color
laserjet compatible labels. My plan was to create them on my PC, but my
next question was going to be how to distribute those definitions. So
thanks for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to the
user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition to one
computer and create Reg file for the changes. Then all the user (or anyone)
would need to do is double-click the Reg file to merge the Custom Label
definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected Branch"
is selected, provide a name for the file and click Save. Then distribute the
resulting *.reg file. As noted, double-click the *.reg file on the other
computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

[Fester Bestertester]

Follow up:

I presume it goes without saying that I need to be logged in under the
user's profile on the target machine before double clicking the .reg
file, since it needs to go under HKEY_CURRENT_USER?

Fester Bestertester wrote:
Thanks Beth this was exactly the answer I was looking for. Creating a
cheat sheet as suggested previously was the other option I was going to
consider, but that would require the users to look up on the cheat sheet
every time they need to run labels.

Avery is sending me a list of specifications for all their color
laserjet compatible labels. My plan was to create them on my PC, but my
next question was going to be how to distribute those definitions. So
thanks for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to the
user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition to
one computer and create Reg file for the changes. Then all the user
(or anyone) would need to do is double-click the Reg file to merge the
Custom Label definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected
Branch" is selected, provide a name for the file and click Save. Then
distribute the resulting *.reg file. As noted, double-click the *.reg
file on the other computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

[Beth Melton]

Yes. But I suspect you found that out already. :-)

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
Follow up:

I presume it goes without saying that I need to be logged in under the
user's profile on the target machine before double clicking the .reg file,
since it needs to go under HKEY_CURRENT_USER?

Fester Bestertester wrote:
Thanks Beth this was exactly the answer I was looking for. Creating a
cheat sheet as suggested previously was the other option I was going to
consider, but that would require the users to look up on the cheat sheet
every time they need to run labels.

Avery is sending me a list of specifications for all their color laserjet
compatible labels. My plan was to create them on my PC, but my next
question was going to be how to distribute those definitions. So thanks
for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to the
user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition to one
computer and create Reg file for the changes. Then all the user (or
anyone) would need to do is double-click the Reg file to merge the
Custom Label definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected
Branch" is selected, provide a name for the file and click Save. Then
distribute the resulting *.reg file. As noted, double-click the *.reg
file on the other computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

[Beth Melton]

You're welcome. I'm glad to hear that's what you were looking for. :-)

It still requires "touching" every computer but it's faster than creating
them for everyone. The method I described is frequently used for moving
custom label definitions to a new computer so it's been used numerous few
times by others if you're worried about anything -- I've used the method
several times as well. :-)

You're presumption is correct, simply double-click the ColorLabels.reg (once
it's on the user's computer) and the custom label definitions will be merged
into to their Registry. Also note the entire Word branch of the Registry is
self-healing so if you feel you've done something wrong it can be
renamed/deleted and a new key, using the defaults, will be created the next
time Word starts. (A method I frequently use to quickly reset training
computers back to the defaults.)

Also note that you need to exit Word after creating the custom label
definitions or you may not see the changes updated the Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
Thanks Beth this was exactly the answer I was looking for. Creating a
cheat sheet as suggested previously was the other option I was going to
consider, but that would require the users to look up on the cheat sheet
every time they need to run labels.

Avery is sending me a list of specifications for all their color laserjet
compatible labels. My plan was to create them on my PC, but my next
question was going to be how to distribute those definitions. So thanks
for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to the
user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition to one
computer and create Reg file for the changes. Then all the user (or
anyone) would need to do is double-click the Reg file to merge the Custom
Label definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected
Branch" is selected, provide a name for the file and click Save. Then
distribute the resulting *.reg file. As noted, double-click the *.reg
file on the other computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

[Fester Bestertester]

OK, still one more follow up question:

I presume that, if I need to create additional custom definitions in the
future, I simply re-export the same key and double-click it on the other
users' PCs, all the definitions, including the new and edited ones, will
still there...

Beth Melton wrote:
You're welcome. I'm glad to hear that's what you were looking for. :-)

It still requires "touching" every computer but it's faster than creating
them for everyone. The method I described is frequently used for moving
custom label definitions to a new computer so it's been used numerous few
times by others if you're worried about anything -- I've used the method
several times as well. :-)

You're presumption is correct, simply double-click the ColorLabels.reg (once
it's on the user's computer) and the custom label definitions will be merged
into to their Registry. Also note the entire Word branch of the Registry is
self-healing so if you feel you've done something wrong it can be
renamed/deleted and a new key, using the defaults, will be created the next
time Word starts. (A method I frequently use to quickly reset training
computers back to the defaults.)

Also note that you need to exit Word after creating the custom label
definitions or you may not see the changes updated the Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
Thanks Beth this was exactly the answer I was looking for. Creating a
cheat sheet as suggested previously was the other option I was going to
consider, but that would require the users to look up on the cheat sheet
every time they need to run labels.

Avery is sending me a list of specifications for all their color laserjet
compatible labels. My plan was to create them on my PC, but my next
question was going to be how to distribute those definitions. So thanks
for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to the
user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition to one
computer and create Reg file for the changes. Then all the user (or
anyone) would need to do is double-click the Reg file to merge the Custom
Label definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected
Branch" is selected, provide a name for the file and click Save. Then
distribute the resulting *.reg file. As noted, double-click the *.reg
file on the other computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

[Graham Mayor]

The only minor snag is that the label definitions in Word 2003 are at
HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\W ord\Custom Labels
and not
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels
The Word 9 (2000) cyustom definitions would not be transferrable to later
versions, but aside from that all is well and you can merge to each user as
required.
Note that if you update to Word 2007 the whole game stops as custom labels
are not storted in the registry in that version.
Most organisations only use one or two label sizes. Most people can remember
two or three numbers. Write them on the label boxes!

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Fester Bestertester wrote:
OK, still one more follow up question:

I presume that, if I need to create additional custom definitions in
the future, I simply re-export the same key and double-click it on
the other users' PCs, all the definitions, including the new and
edited ones, will still there...

Beth Melton wrote:
You're welcome. I'm glad to hear that's what you were looking for.
:-) It still requires "touching" every computer but it's faster than
creating them for everyone. The method I described is frequently
used for moving custom label definitions to a new computer so it's
been used numerous few times by others if you're worried about
anything -- I've used the method several times as well. :-)

You're presumption is correct, simply double-click the
ColorLabels.reg (once it's on the user's computer) and the custom
label definitions will be merged into to their Registry. Also note
the entire Word branch of the Registry is self-healing so if you
feel you've done something wrong it can be renamed/deleted and a new
key, using the defaults, will be created the next time Word starts.
(A method I frequently use to quickly reset training computers back
to the defaults.) Also note that you need to exit Word after creating the
custom label
definitions or you may not see the changes updated the Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
Thanks Beth this was exactly the answer I was looking for. Creating
a cheat sheet as suggested previously was the other option I was
going to consider, but that would require the users to look up on
the cheat sheet every time they need to run labels.

Avery is sending me a list of specifications for all their color
laserjet compatible labels. My plan was to create them on my PC,
but my next question was going to be how to distribute those
definitions. So thanks for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to
the user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition
to one computer and create Reg file for the changes. Then all the
user (or anyone) would need to do is double-click the Reg file to
merge the Custom Label definitions.

Once the Custom Label definitions are created they are located in
the Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure
"Selected Branch" is selected, provide a name for the file and
click Save. Then distribute the resulting *.reg file. As noted,
double-click the *.reg file on the other computers to merge the
data into their Registry. Please post all follow-up questions to the
newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

[Beth Melton]

Yes, that is correct, provided the previous label definitions are also in
the key. When you merge the *.reg file the entire key is overwritten with
the new one.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
OK, still one more follow up question:

I presume that, if I need to create additional custom definitions in the
future, I simply re-export the same key and double-click it on the other
users' PCs, all the definitions, including the new and edited ones, will
still there...

Beth Melton wrote:
You're welcome. I'm glad to hear that's what you were looking for. :-)

It still requires "touching" every computer but it's faster than creating
them for everyone. The method I described is frequently used for moving
custom label definitions to a new computer so it's been used numerous few
times by others if you're worried about anything -- I've used the method
several times as well. :-)

You're presumption is correct, simply double-click the ColorLabels.reg
(once it's on the user's computer) and the custom label definitions will
be merged into to their Registry. Also note the entire Word branch of the
Registry is self-healing so if you feel you've done something wrong it
can be renamed/deleted and a new key, using the defaults, will be created
the next time Word starts. (A method I frequently use to quickly reset
training computers back to the defaults.)

Also note that you need to exit Word after creating the custom label
definitions or you may not see the changes updated the Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Fester Bestertester" wrote in message
...
Thanks Beth this was exactly the answer I was looking for. Creating a
cheat sheet as suggested previously was the other option I was going to
consider, but that would require the users to look up on the cheat sheet
every time they need to run labels.

Avery is sending me a list of specifications for all their color
laserjet compatible labels. My plan was to create them on my PC, but my
next question was going to be how to distribute those definitions. So
thanks for thinking ahead of me.

So I presume if I open Windows Explorer and navigate to my
"ColorLabels.reg" file, double clicking on it will add the key to the
user's registry. Think I'll test this out on my test box first.

Beth Melton wrote:
The easiest way to do this is to add the Custom Label definition to one
computer and create Reg file for the changes. Then all the user (or
anyone) would need to do is double-click the Reg file to merge the
Custom Label definitions.

Once the Custom Label definitions are created they are located in the
Registry at:
HKEY_CURRENT_USER\Software\Microsoft\Office\9.0\Wo rd\Custom Labels

Select the Custom Labels key, click File/Export, make sure "Selected
Branch" is selected, provide a name for the file and click Save. Then
distribute the resulting *.reg file. As noted, double-click the *.reg
file on the other computers to merge the data into their Registry.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP