If it's just the colors you're worried about, go into the Track
Changes Options dialog and change the color settings from "By Author"
to specific colors. This will work even for existing changes, but I
think the setting only affects the display on the current computer and
isn't stored in the document file.

If you also want to have all the changes display the same author name
when the mouse pointer hovers over them, then everyone has to go into
Tools Options User Information and put the same name in the User
Name box. I don't think you're going to get everybody in the company
to do that.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
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On Wed, 7 Jun 2006 09:20:02 -0700, Paul_Law
wrote:

Multiple people in my company may review or comment on a document before
sending it out to third parties. I've been thorugh the word help files both
on and off line but can't seem to find out if there's a way to have just one
'author' of all these changes rather than a rainbow of colors within the
document?

Thanks for your help!