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Word 2002 Which styles have been used
How can I tell which styles have been used in a document.
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#2
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Word 2002 Which styles have been used
Displaying the Styles task pane and selecting "Styles in use" will
(theoretically) display the styles that have been used (not necessarily the ones that are still in current use). You can also find a list of styles at the end of the document if you open it using the "Recover Text from Any File" setting for "Files of type," but again this may be styles that have been used rather than just the ones in current use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... How can I tell which styles have been used in a document. |
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#3
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Word 2002 Which styles have been used
Thanks Suzanne. However, neither approach worked.
In the styles task pane every style used in my document, including the paragraph that the cursor is positioned in, have the "select all" option greyed out with the phrase not currently used. If I Open file for recover text, Word very helpfully converts all the styles to normal. I suspect that it might be relevant -I have recently re installed Word 2002 on the 2 new machines I bought which are running Vista. The styles in use are currently greyed out on both new machines. If you have any further thoughts I woud be very grateful. "Suzanne S. Barnhill" wrote: Displaying the Styles task pane and selecting "Styles in use" will (theoretically) display the styles that have been used (not necessarily the ones that are still in current use). You can also find a list of styles at the end of the document if you open it using the "Recover Text from Any File" setting for "Files of type," but again this may be styles that have been used rather than just the ones in current use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... How can I tell which styles have been used in a document. |
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#4
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Word 2002 Which styles have been used
Sorry forgot to say. I have a large number of styles in the template I used
on some documents. Unfortunately changed my documents to update styles automatically. So the styles in my document include many that are not used which were pulled in from the template. This is the reason I want to know which ones are not being used - so that I can remove them. "Nimbus" wrote: Thanks Suzanne. However, neither approach worked. In the styles task pane every style used in my document, including the paragraph that the cursor is positioned in, have the "select all" option greyed out with the phrase not currently used. If I Open file for recover text, Word very helpfully converts all the styles to normal. I suspect that it might be relevant -I have recently re installed Word 2002 on the 2 new machines I bought which are running Vista. The styles in use are currently greyed out on both new machines. If you have any further thoughts I woud be very grateful. "Suzanne S. Barnhill" wrote: Displaying the Styles task pane and selecting "Styles in use" will (theoretically) display the styles that have been used (not necessarily the ones that are still in current use). You can also find a list of styles at the end of the document if you open it using the "Recover Text from Any File" setting for "Files of type," but again this may be styles that have been used rather than just the ones in current use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... How can I tell which styles have been used in a document. |
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#5
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Word 2002 Which styles have been used
Select All is not available unless you have "Keep track of formatting"
enabled (Tools | Options | Edit). You didn't mention that was what you were after. You misunderstood what I said about Recover Text. If you scroll to the end of the document (yes, it's all in Normal style), you'll see a list of fonts and styles used. Given that the list in a sample document I pulled up shows that I have used Tahoma font (possibly pasted something in Tahoma in and converted it to TNR) and Table Normal and Balloon Text styles (nope), it's not very dependable. Another way to view actually used styles, albeit requiring some scrolling, is to switch to Normal view and display the Style Area (set the style area width to something greater than 0" on the View tab of Tools | Options). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... Thanks Suzanne. However, neither approach worked. In the styles task pane every style used in my document, including the paragraph that the cursor is positioned in, have the "select all" option greyed out with the phrase not currently used. If I Open file for recover text, Word very helpfully converts all the styles to normal. I suspect that it might be relevant -I have recently re installed Word 2002 on the 2 new machines I bought which are running Vista. The styles in use are currently greyed out on both new machines. If you have any further thoughts I woud be very grateful. "Suzanne S. Barnhill" wrote: Displaying the Styles task pane and selecting "Styles in use" will (theoretically) display the styles that have been used (not necessarily the ones that are still in current use). You can also find a list of styles at the end of the document if you open it using the "Recover Text from Any File" setting for "Files of type," but again this may be styles that have been used rather than just the ones in current use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... How can I tell which styles have been used in a document. |
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#6
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Word 2002 Which styles have been used
Many Thanks
That explains a lot. I should be able to claen up my documents now "Suzanne S. Barnhill" wrote: Select All is not available unless you have "Keep track of formatting" enabled (Tools | Options | Edit). You didn't mention that was what you were after. You misunderstood what I said about Recover Text. If you scroll to the end of the document (yes, it's all in Normal style), you'll see a list of fonts and styles used. Given that the list in a sample document I pulled up shows that I have used Tahoma font (possibly pasted something in Tahoma in and converted it to TNR) and Table Normal and Balloon Text styles (nope), it's not very dependable. Another way to view actually used styles, albeit requiring some scrolling, is to switch to Normal view and display the Style Area (set the style area width to something greater than 0" on the View tab of Tools | Options). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... Thanks Suzanne. However, neither approach worked. In the styles task pane every style used in my document, including the paragraph that the cursor is positioned in, have the "select all" option greyed out with the phrase not currently used. If I Open file for recover text, Word very helpfully converts all the styles to normal. I suspect that it might be relevant -I have recently re installed Word 2002 on the 2 new machines I bought which are running Vista. The styles in use are currently greyed out on both new machines. If you have any further thoughts I woud be very grateful. "Suzanne S. Barnhill" wrote: Displaying the Styles task pane and selecting "Styles in use" will (theoretically) display the styles that have been used (not necessarily the ones that are still in current use). You can also find a list of styles at the end of the document if you open it using the "Recover Text from Any File" setting for "Files of type," but again this may be styles that have been used rather than just the ones in current use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... How can I tell which styles have been used in a document. |
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#7
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Word 2002 Which styles have been used
Good luck!
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... Many Thanks That explains a lot. I should be able to claen up my documents now "Suzanne S. Barnhill" wrote: Select All is not available unless you have "Keep track of formatting" enabled (Tools | Options | Edit). You didn't mention that was what you were after. You misunderstood what I said about Recover Text. If you scroll to the end of the document (yes, it's all in Normal style), you'll see a list of fonts and styles used. Given that the list in a sample document I pulled up shows that I have used Tahoma font (possibly pasted something in Tahoma in and converted it to TNR) and Table Normal and Balloon Text styles (nope), it's not very dependable. Another way to view actually used styles, albeit requiring some scrolling, is to switch to Normal view and display the Style Area (set the style area width to something greater than 0" on the View tab of Tools | Options). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... Thanks Suzanne. However, neither approach worked. In the styles task pane every style used in my document, including the paragraph that the cursor is positioned in, have the "select all" option greyed out with the phrase not currently used. If I Open file for recover text, Word very helpfully converts all the styles to normal. I suspect that it might be relevant -I have recently re installed Word 2002 on the 2 new machines I bought which are running Vista. The styles in use are currently greyed out on both new machines. If you have any further thoughts I woud be very grateful. "Suzanne S. Barnhill" wrote: Displaying the Styles task pane and selecting "Styles in use" will (theoretically) display the styles that have been used (not necessarily the ones that are still in current use). You can also find a list of styles at the end of the document if you open it using the "Recover Text from Any File" setting for "Files of type," but again this may be styles that have been used rather than just the ones in current use. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Nimbus" wrote in message ... How can I tell which styles have been used in a document. |
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