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#1
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Mail Merge - Ask function
I want to merge a document where I can see the customers name, then enter the
salutation. In otherwords, their name and address are in the regular place, it then goes to Dear {ask} John Smith and I would know to enter Mr. in the ask spot. Right now it just brings up a box where I can enter the Mr. but I can's see the name. Any suggestions would be appreciate. Thanks. |
#2
Posted to microsoft.public.word.docmanagement
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Mail Merge - Ask function
I would not use "Dear Mr. John Smith" as a salutation. I would use "Dear Mr.
Smith" in the normal course of events or "Dear Tracy Smith" if I were unsure of the addressee's gender. In a mail merge, this issue is best dealt with by having the honorific (or the entire salutation) in a data field and using a merge field to insert it. So, for example, if you have separate fields for First Name and Last Name, you would add another for Honorific, in which you would type Mr., Mrs., Miss, Ms., etc., as appropriate, then combine Honorific and Last Name to create your salutation. Or you can have a separate Salutation field containing "Mr. Smith," "Miss Jones," etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... I want to merge a document where I can see the customers name, then enter the salutation. In otherwords, their name and address are in the regular place, it then goes to Dear {ask} John Smith and I would know to enter Mr. in the ask spot. Right now it just brings up a box where I can enter the Mr. but I can's see the name. Any suggestions would be appreciate. Thanks. |
#3
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Mail Merge - Ask function
Susan, thank you for the response. I agree about the salutation. My data
field has both the first and last name put togeather. I can add another field for the mr. mrs. ect. but would still need the merge to stop at that spot to remove the first name. Any suggestions? "Suzanne S. Barnhill" wrote: I would not use "Dear Mr. John Smith" as a salutation. I would use "Dear Mr. Smith" in the normal course of events or "Dear Tracy Smith" if I were unsure of the addressee's gender. In a mail merge, this issue is best dealt with by having the honorific (or the entire salutation) in a data field and using a merge field to insert it. So, for example, if you have separate fields for First Name and Last Name, you would add another for Honorific, in which you would type Mr., Mrs., Miss, Ms., etc., as appropriate, then combine Honorific and Last Name to create your salutation. Or you can have a separate Salutation field containing "Mr. Smith," "Miss Jones," etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... I want to merge a document where I can see the customers name, then enter the salutation. In otherwords, their name and address are in the regular place, it then goes to Dear {ask} John Smith and I would know to enter Mr. in the ask spot. Right now it just brings up a box where I can enter the Mr. but I can's see the name. Any suggestions would be appreciate. Thanks. |
#4
Posted to microsoft.public.word.docmanagement
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Mail Merge - Ask function
If your database has first and last name together, then instead of adding a
field for just the honorific, add a field for the entire salutation (as previously suggested). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... Susan, thank you for the response. I agree about the salutation. My data field has both the first and last name put togeather. I can add another field for the mr. mrs. ect. but would still need the merge to stop at that spot to remove the first name. Any suggestions? "Suzanne S. Barnhill" wrote: I would not use "Dear Mr. John Smith" as a salutation. I would use "Dear Mr. Smith" in the normal course of events or "Dear Tracy Smith" if I were unsure of the addressee's gender. In a mail merge, this issue is best dealt with by having the honorific (or the entire salutation) in a data field and using a merge field to insert it. So, for example, if you have separate fields for First Name and Last Name, you would add another for Honorific, in which you would type Mr., Mrs., Miss, Ms., etc., as appropriate, then combine Honorific and Last Name to create your salutation. Or you can have a separate Salutation field containing "Mr. Smith," "Miss Jones," etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... I want to merge a document where I can see the customers name, then enter the salutation. In otherwords, their name and address are in the regular place, it then goes to Dear {ask} John Smith and I would know to enter Mr. in the ask spot. Right now it just brings up a box where I can enter the Mr. but I can's see the name. Any suggestions would be appreciate. Thanks. |
#5
Posted to microsoft.public.word.docmanagement
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Mail Merge - Ask function
Suzanne, that is a great suggestion and what I will do. I am wondering if
its possible to still do a merge where it stops and waits for data to be entered. Word Perfect used to do this. You could see the surounding data and then enter what you wanted. "Suzanne S. Barnhill" wrote: If your database has first and last name together, then instead of adding a field for just the honorific, add a field for the entire salutation (as previously suggested). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... Susan, thank you for the response. I agree about the salutation. My data field has both the first and last name put togeather. I can add another field for the mr. mrs. ect. but would still need the merge to stop at that spot to remove the first name. Any suggestions? "Suzanne S. Barnhill" wrote: I would not use "Dear Mr. John Smith" as a salutation. I would use "Dear Mr. Smith" in the normal course of events or "Dear Tracy Smith" if I were unsure of the addressee's gender. In a mail merge, this issue is best dealt with by having the honorific (or the entire salutation) in a data field and using a merge field to insert it. So, for example, if you have separate fields for First Name and Last Name, you would add another for Honorific, in which you would type Mr., Mrs., Miss, Ms., etc., as appropriate, then combine Honorific and Last Name to create your salutation. Or you can have a separate Salutation field containing "Mr. Smith," "Miss Jones," etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... I want to merge a document where I can see the customers name, then enter the salutation. In otherwords, their name and address are in the regular place, it then goes to Dear {ask} John Smith and I would know to enter Mr. in the ask spot. Right now it just brings up a box where I can enter the Mr. but I can's see the name. Any suggestions would be appreciate. Thanks. |
#6
Posted to microsoft.public.word.docmanagement
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Mail Merge - Ask function
There is not really anything comparable to this in Word.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... Suzanne, that is a great suggestion and what I will do. I am wondering if its possible to still do a merge where it stops and waits for data to be entered. Word Perfect used to do this. You could see the surounding data and then enter what you wanted. "Suzanne S. Barnhill" wrote: If your database has first and last name together, then instead of adding a field for just the honorific, add a field for the entire salutation (as previously suggested). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... Susan, thank you for the response. I agree about the salutation. My data field has both the first and last name put togeather. I can add another field for the mr. mrs. ect. but would still need the merge to stop at that spot to remove the first name. Any suggestions? "Suzanne S. Barnhill" wrote: I would not use "Dear Mr. John Smith" as a salutation. I would use "Dear Mr. Smith" in the normal course of events or "Dear Tracy Smith" if I were unsure of the addressee's gender. In a mail merge, this issue is best dealt with by having the honorific (or the entire salutation) in a data field and using a merge field to insert it. So, for example, if you have separate fields for First Name and Last Name, you would add another for Honorific, in which you would type Mr., Mrs., Miss, Ms., etc., as appropriate, then combine Honorific and Last Name to create your salutation. Or you can have a separate Salutation field containing "Mr. Smith," "Miss Jones," etc. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "David Lambright" wrote in message ... I want to merge a document where I can see the customers name, then enter the salutation. In otherwords, their name and address are in the regular place, it then goes to Dear {ask} John Smith and I would know to enter Mr. in the ask spot. Right now it just brings up a box where I can enter the Mr. but I can's see the name. Any suggestions would be appreciate. Thanks. |
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