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#1
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index file - sorting items
I am making an index file (MS Word 2007) where I sort out Article numbers.
In the document, I create an Index file named "b" comprising e.g. the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number I can understand why the sequence is as it is, but it is not what I desire. The Index should look like - sorting the "numbers" only: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number All items in the index start with "Art. " and this should always be visible. The problem could be solved if the Index file could "overlook" the "Art. " and ONLY sort the numbers... My question is, is this possible...? And if so, how to proceed? Thank you for your responses. |
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#2
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index file - sorting items
Hello Cees
Cees Mulder wrote: I am making an index file (MS Word 2007) where I sort out Article numbers. In the document, I create an Index file named "b" comprising e.g. the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number I can understand why the sequence is as it is, but it is not what I desire. The Index should look like - sorting the "numbers" only: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number All items in the index start with "Art. " and this should always be visible. The problem could be solved if the Index file could "overlook" the "Art. " and ONLY sort the numbers... the problem is not the "Art. ", but that the index treats/sorts its entries as character strings. You can create entries w/o the "Art. ", but that will not solve the problem. The only way I see is to include leading zeros in the article numers: "Art. 004" is sorted before "Art. 016", etc. HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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#3
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index file - sorting items
Dear Robert,
Thanks for your reply - I had thought of this solution too - but the leading "zero's" do not look so very "nice". Anyhow, I tried this and then tried to set the leading "00" as hidden text - but this did not work because the field codes are already hidden - and "double" hidden is not possible... I have a number of books here on my desk with perfectly sorted lists where all the items start with "Art." or with "Rule" in the manner I desire. Or even where case law numbers are perfectly sorted like "T19/87" before "T105/87" and which is followed by "T12/89" if you see the problem (first sortting for the year - then for the sequence number). There must be other users doing this...? There must be a solutuin for this in MS Word...? My problem would already have been solved if I could include "Art. " in the definition of my Index File such that each item starts with "Art. " followed by a perfectly sorted list... This would make indexing an easier job. Is that possible...? Thank for any response, Cees "Robert M. Franz [RMF]" wrote: Hello Cees Cees Mulder wrote: I am making an index file (MS Word 2007) where I sort out Article numbers. In the document, I create an Index file named "b" comprising e.g. the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number I can understand why the sequence is as it is, but it is not what I desire. The Index should look like - sorting the "numbers" only: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number All items in the index start with "Art. " and this should always be visible. The problem could be solved if the Index file could "overlook" the "Art. " and ONLY sort the numbers... the problem is not the "Art. ", but that the index treats/sorts its entries as character strings. You can create entries w/o the "Art. ", but that will not solve the problem. The only way I see is to include leading zeros in the article numers: "Art. 004" is sorted before "Art. 016", etc. HTH Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ . |
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#4
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index file - sorting items
Hello Cees
Cees Mulder wrote: Thanks for your reply - I had thought of this solution too - but the leading "zero's" do not look so very "nice". it's the only way I see (FWIW :-)) to get there without manual or programmatic intervention. [..] I have a number of books here on my desk with perfectly sorted lists where all the items start with "Art." or with "Rule" in the manner I desire. Or even where case law numbers are perfectly sorted like "T19/87" before "T105/87" and which is followed by "T12/89" if you see the problem (first sortting for the year - then for the sequence number). There must be other users doing this...? There must be a solutuin for this in MS Word...? I've never played with TOA fields (they're next to unknown in the language editions of Word I'm using, or in the document types created therein), but maybe they can help here. My problem would already have been solved if I could include "Art. " in the definition of my Index File such that each item starts with "Art. " followed by a perfectly sorted list... This would make indexing an easier job. Is that possible...? Well, you could create the index entries w/o the "Art. ", then manually unlink the INDEX field and add the missing string to each line. This can be done with a Find/Replace run. And it's possible to put that, and the index unlinking, into a macro. 0.2¢ Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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#5
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index file - sorting items
Eventually, there appears to be a simple solution to the problem...
It is too simple that I am surprised that nobody came up with that suggestion. Let me go back to my original question where I indicated that I want to sort the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number which is not what I desire... But a friend told me that adding a ";" behind the reference followed by how you want to sort is all that is necessary. Thus, in order to sort in the good order one should add: {XE "Art. 75; 075" \f \b} {XE "Art. 135; 135" \f \b} {XE "Art. 4; 004" \f \b} {XE "Art. 16; 016" \f \b} When the Index is generated, it shows: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number As simple as that... Robert: thanks anyway for you comments and advise...! "Robert M. Franz [RMF]" wrote: Hello Cees Cees Mulder wrote: Thanks for your reply - I had thought of this solution too - but the leading "zero's" do not look so very "nice". it's the only way I see (FWIW :-)) to get there without manual or programmatic intervention. [..] I have a number of books here on my desk with perfectly sorted lists where all the items start with "Art." or with "Rule" in the manner I desire. Or even where case law numbers are perfectly sorted like "T19/87" before "T105/87" and which is followed by "T12/89" if you see the problem (first sortting for the year - then for the sequence number). There must be other users doing this...? There must be a solutuin for this in MS Word...? I've never played with TOA fields (they're next to unknown in the language editions of Word I'm using, or in the document types created therein), but maybe they can help here. My problem would already have been solved if I could include "Art. " in the definition of my Index File such that each item starts with "Art. " followed by a perfectly sorted list... This would make indexing an easier job. Is that possible...? Well, you could create the index entries w/o the "Art. ", then manually unlink the INDEX field and add the missing string to each line. This can be done with a Find/Replace run. And it's possible to put that, and the index unlinking, into a macro. 0.2¢ Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ . |
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#6
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index file - sorting items
Eventually, there appears to be a simple solution to the problem...
It is too simple that I am surprised that nobody came up with that suggestion. Let me go back to my original question where I indicated that I want to sort the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number which is not what I desire... But a friend told me that adding a ";" behind the reference followed by how you want to sort is all that is necessary. Thus, in order to sort in the good order one should add: {XE "Art. 75; 075" \f \b} {XE "Art. 135; 135" \f \b} {XE "Art. 4; 004" \f \b} {XE "Art. 16; 016" \f \b} When the Index is generated, it shows: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number As simple as that... Robert: thanks anyway for you comments and advise...! "Robert M. Franz [RMF]" wrote: Hello Cees Cees Mulder wrote: Thanks for your reply - I had thought of this solution too - but the leading "zero's" do not look so very "nice". it's the only way I see (FWIW :-)) to get there without manual or programmatic intervention. [..] I have a number of books here on my desk with perfectly sorted lists where all the items start with "Art." or with "Rule" in the manner I desire. Or even where case law numbers are perfectly sorted like "T19/87" before "T105/87" and which is followed by "T12/89" if you see the problem (first sortting for the year - then for the sequence number). There must be other users doing this...? There must be a solutuin for this in MS Word...? I've never played with TOA fields (they're next to unknown in the language editions of Word I'm using, or in the document types created therein), but maybe they can help here. My problem would already have been solved if I could include "Art. " in the definition of my Index File such that each item starts with "Art. " followed by a perfectly sorted list... This would make indexing an easier job. Is that possible...? Well, you could create the index entries w/o the "Art. ", then manually unlink the INDEX field and add the missing string to each line. This can be done with a Find/Replace run. And it's possible to put that, and the index unlinking, into a macro. 0.2¢ Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ . |
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#7
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index file - sorting items
Hello Cees
Cees Mulder wrote: Eventually, there appears to be a simple solution to the problem... It is too simple that I am surprised that nobody came up with that suggestion. Let me go back to my original question where I indicated that I want to sort the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number which is not what I desire... But a friend told me that adding a ";" behind the reference followed by how you want to sort is all that is necessary. Thus, in order to sort in the good order one should add: {XE "Art. 75; 075" \f \b} {XE "Art. 135; 135" \f \b} {XE "Art. 4; 004" \f \b} {XE "Art. 16; 016" \f \b} When the Index is generated, it shows: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number looks highly undocumented AFAICT, but glad you found a working way. Thanks for sharing! Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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#8
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index file - sorting items
Hello Cees
Cees Mulder wrote: Eventually, there appears to be a simple solution to the problem... It is too simple that I am surprised that nobody came up with that suggestion. Let me go back to my original question where I indicated that I want to sort the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number which is not what I desire... But a friend told me that adding a ";" behind the reference followed by how you want to sort is all that is necessary. Thus, in order to sort in the good order one should add: {XE "Art. 75; 075" \f \b} {XE "Art. 135; 135" \f \b} {XE "Art. 4; 004" \f \b} {XE "Art. 16; 016" \f \b} When the Index is generated, it shows: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number looks highly undocumented AFAICT, but glad you found a working way. Thanks for sharing! Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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#9
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index file - sorting items
That is surely undocumented and extremely useful. I wonder if it's possible
to do it with something other than numbers. It would certainly help with the issues of sorting numeric items into alphabetical order and vice versa (for example, where "2" needs to be alphabetized as if it were "two"). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Robert M. Franz [RMF]" wrote in message ... Hello Cees Cees Mulder wrote: Eventually, there appears to be a simple solution to the problem... It is too simple that I am surprised that nobody came up with that suggestion. Let me go back to my original question where I indicated that I want to sort the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number which is not what I desire... But a friend told me that adding a ";" behind the reference followed by how you want to sort is all that is necessary. Thus, in order to sort in the good order one should add: {XE "Art. 75; 075" \f \b} {XE "Art. 135; 135" \f \b} {XE "Art. 4; 004" \f \b} {XE "Art. 16; 016" \f \b} When the Index is generated, it shows: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number looks highly undocumented AFAICT, but glad you found a working way. Thanks for sharing! Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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#10
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index file - sorting items
That is surely undocumented and extremely useful. I wonder if it's possible
to do it with something other than numbers. It would certainly help with the issues of sorting numeric items into alphabetical order and vice versa (for example, where "2" needs to be alphabetized as if it were "two"). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Robert M. Franz [RMF]" wrote in message ... Hello Cees Cees Mulder wrote: Eventually, there appears to be a simple solution to the problem... It is too simple that I am surprised that nobody came up with that suggestion. Let me go back to my original question where I indicated that I want to sort the following items: {XE "Art. 75" \f \b} {XE "Art. 135" \f \b} {XE "Art. 4" \f \b} {XE "Art. 16" \f \b} When the Index is generated, it shows: Art. 134....page number Art. 16....page number Art. 4....page number Art. 75....page number which is not what I desire... But a friend told me that adding a ";" behind the reference followed by how you want to sort is all that is necessary. Thus, in order to sort in the good order one should add: {XE "Art. 75; 075" \f \b} {XE "Art. 135; 135" \f \b} {XE "Art. 4; 004" \f \b} {XE "Art. 16; 016" \f \b} When the Index is generated, it shows: Art. 4....page number Art. 16....page number Art. 75....page number Art. 134....page number looks highly undocumented AFAICT, but glad you found a working way. Thanks for sharing! Robert -- /"\ ASCII Ribbon Campaign | MSFT | \ / | MVP | Scientific Reports X Against HTML | for | with Word? / \ in e-mail & news | Word | http://www.masteringword.eu/ |
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