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#1
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Hiding Caption Text
I have marked some items with captions & have been able to build a basic
Table of Figures without any problem. What I'm ultimately wanting to do is to have the actual captions not show within the document. I've changed the paragraph style used by the captions to hidden text. But when I do so, the TOC indicates it can't find any fields. I've verified that the TOC is looking for the correct style. I'm totally stumped. Any advice anyone? THANKS!!! |
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#2
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Hiding Caption Text
A TOC reflects direct font formatting, so if you've applied the Hidden
property as direct formatting, then the entries (at best) will be hidden. If you incorporate the Hidden property in the Caption style, this won't be an issue. A more likely problem here, though, is that your captions are in text boxes, which Word can't "see." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul L." wrote in message ... I have marked some items with captions & have been able to build a basic Table of Figures without any problem. What I'm ultimately wanting to do is to have the actual captions not show within the document. I've changed the paragraph style used by the captions to hidden text. But when I do so, the TOC indicates it can't find any fields. I've verified that the TOC is looking for the correct style. I'm totally stumped. Any advice anyone? THANKS!!! |
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#3
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Hiding Caption Text
Hi Suzanne. Thanks for your reply. I did make the text hidden via the
caption's style. Also, I don't see any indication that the caption is in a text box. Basically, I just right clicked on a linked object, selected caption, changed the caption from 'normal' to 'clear formatting' to my caption style name. As long as the caption style isn't hidden, it shows up in my TOC. But, when I change the style to hidden, the TOC just isn't happy. Is there something else I might have missed or misunderstood? Again, thanks for taking the time to reply! Paul "Suzanne S. Barnhill" wrote: A TOC reflects direct font formatting, so if you've applied the Hidden property as direct formatting, then the entries (at best) will be hidden. If you incorporate the Hidden property in the Caption style, this won't be an issue. A more likely problem here, though, is that your captions are in text boxes, which Word can't "see." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
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#4
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Hiding Caption Text
If you use Insert | Reference | Caption to insert a caption for a wrapped
object, it will be inserted in a text box by default. Captions for inline objects are in ordinary text paragraphs. If this turns out to be the issue here, and if you actually need to wrap text around the figure and caption, a better option is to insert both figure and caption inline, then select both and use the Insert Frame button on the Forms toolbar (or on another toolbar or your Insert menu after you've added it) to put both together into a frame, around which text can be wrapped. Word can see text in frames, so you won't have the problem with captions. As for the Hidden formatting, that may just be a showstopper. I haven't tested this, but I guess Word figures if you don't want readers seeing the captions in the text, you don't want them seen in a TOF either. If you have room to stick the caption somewhere inconspicuous, you could format the Caption style as Font Color: White and 1 point size (which would be almost as good as Hidden); as long as these font properties are defined in the style, they won't be picked up by the TOC/TOF. The captions will be very hard to edit, however. Perhaps if you can tell us more about what you're trying to do... -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul L." wrote in message ... Hi Suzanne. Thanks for your reply. I did make the text hidden via the caption's style. Also, I don't see any indication that the caption is in a text box. Basically, I just right clicked on a linked object, selected caption, changed the caption from 'normal' to 'clear formatting' to my caption style name. As long as the caption style isn't hidden, it shows up in my TOC. But, when I change the style to hidden, the TOC just isn't happy. Is there something else I might have missed or misunderstood? Again, thanks for taking the time to reply! Paul "Suzanne S. Barnhill" wrote: A TOC reflects direct font formatting, so if you've applied the Hidden property as direct formatting, then the entries (at best) will be hidden. If you incorporate the Hidden property in the Caption style, this won't be an issue. A more likely problem here, though, is that your captions are in text boxes, which Word can't "see." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
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#5
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Hiding Caption Text
Suzanne,
Thanks for taking the time to explain the errors of my ways. I really appreciate it! Paul "Suzanne S. Barnhill" wrote: If you use Insert | Reference | Caption to insert a caption for a wrapped object, it will be inserted in a text box by default. Captions for inline objects are in ordinary text paragraphs. If this turns out to be the issue here, and if you actually need to wrap text around the figure and caption, a better option is to insert both figure and caption inline, then select both and use the Insert Frame button on the Forms toolbar (or on another toolbar or your Insert menu after you've added it) to put both together into a frame, around which text can be wrapped. Word can see text in frames, so you won't have the problem with captions. As for the Hidden formatting, that may just be a showstopper. I haven't tested this, but I guess Word figures if you don't want readers seeing the captions in the text, you don't want them seen in a TOF either. If you have room to stick the caption somewhere inconspicuous, you could format the Caption style as Font Color: White and 1 point size (which would be almost as good as Hidden); as long as these font properties are defined in the style, they won't be picked up by the TOC/TOF. The captions will be very hard to edit, however. Perhaps if you can tell us more about what you're trying to do... -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul L." wrote in message ... Hi Suzanne. Thanks for your reply. I did make the text hidden via the caption's style. Also, I don't see any indication that the caption is in a text box. Basically, I just right clicked on a linked object, selected caption, changed the caption from 'normal' to 'clear formatting' to my caption style name. As long as the caption style isn't hidden, it shows up in my TOC. But, when I change the style to hidden, the TOC just isn't happy. Is there something else I might have missed or misunderstood? Again, thanks for taking the time to reply! Paul "Suzanne S. Barnhill" wrote: A TOC reflects direct font formatting, so if you've applied the Hidden property as direct formatting, then the entries (at best) will be hidden. If you incorporate the Hidden property in the Caption style, this won't be an issue. A more likely problem here, though, is that your captions are in text boxes, which Word can't "see." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
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#6
Posted to microsoft.public.word.docmanagement
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Hiding Caption Text
Another approach is to use TC fields to create the entries that should
display in the table of figures, but not in the body of the document. -- Stefan Blom Microsoft Word MVP "Suzanne S. Barnhill" wrote in message ... If you use Insert | Reference | Caption to insert a caption for a wrapped object, it will be inserted in a text box by default. Captions for inline objects are in ordinary text paragraphs. If this turns out to be the issue here, and if you actually need to wrap text around the figure and caption, a better option is to insert both figure and caption inline, then select both and use the Insert Frame button on the Forms toolbar (or on another toolbar or your Insert menu after you've added it) to put both together into a frame, around which text can be wrapped. Word can see text in frames, so you won't have the problem with captions. As for the Hidden formatting, that may just be a showstopper. I haven't tested this, but I guess Word figures if you don't want readers seeing the captions in the text, you don't want them seen in a TOF either. If you have room to stick the caption somewhere inconspicuous, you could format the Caption style as Font Color: White and 1 point size (which would be almost as good as Hidden); as long as these font properties are defined in the style, they won't be picked up by the TOC/TOF. The captions will be very hard to edit, however. Perhaps if you can tell us more about what you're trying to do... -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Paul L." wrote in message ... Hi Suzanne. Thanks for your reply. I did make the text hidden via the caption's style. Also, I don't see any indication that the caption is in a text box. Basically, I just right clicked on a linked object, selected caption, changed the caption from 'normal' to 'clear formatting' to my caption style name. As long as the caption style isn't hidden, it shows up in my TOC. But, when I change the style to hidden, the TOC just isn't happy. Is there something else I might have missed or misunderstood? Again, thanks for taking the time to reply! Paul "Suzanne S. Barnhill" wrote: A TOC reflects direct font formatting, so if you've applied the Hidden property as direct formatting, then the entries (at best) will be hidden. If you incorporate the Hidden property in the Caption style, this won't be an issue. A more likely problem here, though, is that your captions are in text boxes, which Word can't "see." -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org |
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#7
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Hiding Caption Text
Good idea Stefan. Thanks!
"Stefan Blom" wrote: Another approach is to use TC fields to create the entries that should display in the table of figures, but not in the body of the document. -- Stefan Blom Microsoft Word MVP |
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