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#1
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
I am mail merging a 2 page letter. the first and second pages both contain
exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help |
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#2
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
Cookie -
The only time you would use the Next Record command is when you want the next record in the database. In your example I would have First Name Last Name Blah blah blah Start of Second Page First Name Last NameNext Record Word will stick in a Next Page Section Break when you actually perform the merge. Give that a go, and let us know. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cookie" wrote in message : I am mail merging a 2 page letter. the first and second pages both contain exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.13.30/1027 - Release Date: 9/24/2007 11:27 AM |
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#3
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
...thanks Dawn but I do want to take the data from the next record. ie I would
end up with the names taken from say the first eight records which I want to reproduce on the second page "Dawn Crosier, Word MVP" wrote: Cookie - The only time you would use the Next Record command is when you want the next record in the database. In your example I would have First Name Last Name Blah blah blah Start of Second Page First Name Last NameNext Record Word will stick in a Next Page Section Break when you actually perform the merge. Give that a go, and let us know. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cookie" wrote in message : I am mail merging a 2 page letter. the first and second pages both contain exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.13.30/1027 - Release Date: 9/24/2007 11:27 AM |
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#4
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
cookie,
Try removing the "Next Record" field from your document/template. If the information on page two, is identical to page one, you don't need that field. -- Have A Good Day Rich/rerat Add MS to your News Reader: news://msnews.microsoft.com (RRR News) message rule Previous Text Snipped to Save Bandwidth When Appropriate "cookie" wrote in message ... I am mail merging a 2 page letter. the first and second pages both contain exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help |
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#5
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
...thanks Rich. I don't think I have explained the problem very well so I'll
try again. For an example: The first page of the letter will contain details from the first 8 records in the database, hence the use of 'next record' after each mergfield. The second page requires exactly the same data to be taken from the same first 8 records in the database. The difference between the two pages is purely in the added text. I have tried omitting the last 'next record' on the first page to see if the merging proces will recognise the request for data from the database as a new request for the second page but I still get the same result. "Rich/rerat" wrote: cookie, Try removing the "Next Record" field from your document/template. If the information on page two, is identical to page one, you don't need that field. -- Have A Good Day Rich/rerat Add MS to your News Reader: news://msnews.microsoft.com (RRR News) message rule Previous Text Snipped to Save Bandwidth When Appropriate "cookie" wrote in message ... I am mail merging a 2 page letter. the first and second pages both contain exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help |
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#6
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
Sorry Cookie -
Word and mail merge doesn't allow you to backup to previous records. Merging is a forward only process, so once you have all the information about record 1 - John Smith, and have moved to record 2 - Jane Doe, then you won't be able to back up and get John's address out of the database. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cookie" wrote in message : ..thanks Rich. I don't think I have explained the problem very well so I'll try again. For an example: The first page of the letter will contain details from the first 8 records in the database, hence the use of 'next record' after each mergfield. The second page requires exactly the same data to be taken from the same first 8 records in the database. The difference between the two pages is purely in the added text. I have tried omitting the last 'next record' on the first page to see if the merging proces will recognise the request for data from the database as a new request for the second page but I still get the same result. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.13.30/1027 - Release Date: 9/24/2007 11:27 AM |
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#7
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
Many thanks Dawn, you have at least prevented me from tearing my hair out
"Dawn Crosier, Word MVP" wrote: Sorry Cookie - Word and mail merge doesn't allow you to backup to previous records. Merging is a forward only process, so once you have all the information about record 1 - John Smith, and have moved to record 2 - Jane Doe, then you won't be able to back up and get John's address out of the database. -- Dawn Crosier Microsoft MVP "Education Lasts a Lifetime" This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn as well. "cookie" wrote in message : ..thanks Rich. I don't think I have explained the problem very well so I'll try again. For an example: The first page of the letter will contain details from the first 8 records in the database, hence the use of 'next record' after each mergfield. The second page requires exactly the same data to be taken from the same first 8 records in the database. The difference between the two pages is purely in the added text. I have tried omitting the last 'next record' on the first page to see if the merging proces will recognise the request for data from the database as a new request for the second page but I still get the same result. No virus found in this outgoing message. Checked by AVG Free Edition. Version: 7.5.488 / Virus Database: 269.13.30/1027 - Release Date: 9/24/2007 11:27 AM |
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#8
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
There are a few things you can consider as long as the number of records you
need per page is fixed, e.g.: If your data source makes it reasonably easy to duplicate your data rows in the pattern you need (i.e. so you have the first 8 rows, then repeat them, then the next 8 rows, then repeat them) your best bet is definitely to produce a modified version of your data source. Otherwise, you can try the following. Imagine that you only needed to re-use 3 rows, and that you needed to reuse "fielda" and "fieldb". Then try the following field code: { SET r1fa { MERGEFIELD fielda } }{ SET r1fb { MERGEFIELD fieldb } }{ NEXT }{ SET r2fa { MERGEFIELD fielda } }{ SET r2fb { MERGEFIELD fieldb } }{ NEXT } then use { REF r1fa } (or just { r1fa } to insert the value of fielda from record 1, { REF r2fb } to isnert the value of fieldb from record 2, and { MERGEFIELD fielda } to insert the value of fielda from record 3 then insert a page break and use { REF r1fa }, { REF r2fb } and { MERGEFIELD } fields on the next page. You may find some things do not work, such as ADDRESSBLOCK fields (which are usually best avoided anyway). But try it, and it may be enough for your requirement. - Peter Jamieson http://tips.pjmsn.me.uk "cookie" wrote in message ... ..thanks Rich. I don't think I have explained the problem very well so I'll try again. For an example: The first page of the letter will contain details from the first 8 records in the database, hence the use of 'next record' after each mergfield. The second page requires exactly the same data to be taken from the same first 8 records in the database. The difference between the two pages is purely in the added text. I have tried omitting the last 'next record' on the first page to see if the merging proces will recognise the request for data from the database as a new request for the second page but I still get the same result. "Rich/rerat" wrote: cookie, Try removing the "Next Record" field from your document/template. If the information on page two, is identical to page one, you don't need that field. -- Have A Good Day Rich/rerat Add MS to your News Reader: news://msnews.microsoft.com (RRR News) message rule Previous Text Snipped to Save Bandwidth When Appropriate "cookie" wrote in message ... I am mail merging a 2 page letter. the first and second pages both contain exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help |
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#9
Posted to microsoft.public.word.mailmerge.fields
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mailmerge
Thanks for the help Peter, I'll give it a try
"Peter Jamieson" wrote: There are a few things you can consider as long as the number of records you need per page is fixed, e.g.: If your data source makes it reasonably easy to duplicate your data rows in the pattern you need (i.e. so you have the first 8 rows, then repeat them, then the next 8 rows, then repeat them) your best bet is definitely to produce a modified version of your data source. Otherwise, you can try the following. Imagine that you only needed to re-use 3 rows, and that you needed to reuse "fielda" and "fieldb". Then try the following field code: { SET r1fa { MERGEFIELD fielda } }{ SET r1fb { MERGEFIELD fieldb } }{ NEXT }{ SET r2fa { MERGEFIELD fielda } }{ SET r2fb { MERGEFIELD fieldb } }{ NEXT } then use { REF r1fa } (or just { r1fa } to insert the value of fielda from record 1, { REF r2fb } to isnert the value of fieldb from record 2, and { MERGEFIELD fielda } to insert the value of fielda from record 3 then insert a page break and use { REF r1fa }, { REF r2fb } and { MERGEFIELD } fields on the next page. You may find some things do not work, such as ADDRESSBLOCK fields (which are usually best avoided anyway). But try it, and it may be enough for your requirement. - Peter Jamieson http://tips.pjmsn.me.uk "cookie" wrote in message ... ..thanks Rich. I don't think I have explained the problem very well so I'll try again. For an example: The first page of the letter will contain details from the first 8 records in the database, hence the use of 'next record' after each mergfield. The second page requires exactly the same data to be taken from the same first 8 records in the database. The difference between the two pages is purely in the added text. I have tried omitting the last 'next record' on the first page to see if the merging proces will recognise the request for data from the database as a new request for the second page but I still get the same result. "Rich/rerat" wrote: cookie, Try removing the "Next Record" field from your document/template. If the information on page two, is identical to page one, you don't need that field. -- Have A Good Day Rich/rerat Add MS to your News Reader: news://msnews.microsoft.com (RRR News) message rule Previous Text Snipped to Save Bandwidth When Appropriate "cookie" wrote in message ... I am mail merging a 2 page letter. the first and second pages both contain exactly the same merge fields. ie first name, last name etc and refer to the same people in an Access database. When I attempt to merge the data to the letter the data transfers to the first page of the letter but not to the second page. I am using the following method: first name last nameNext record first name last nameNext record I have tried formulating the two pages of the letter as separate documents and copying one document to the other but still get the same result. I would be grateful for any help |
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